Office Admin & Procurement Specialist

Jake Bros., Inc.; Philippines; On-site; PHP 201,000 - 290,000; Full time

Job summary

Jake Bros., Inc. is seeking an Office Admin Assistant in the Philippines to provide essential administrative and operational support for daily office functions. You will assist with document management, procurement, permits, and regulatory compliance while coordinating with government agencies and suppliers.

You will support scheduling, meetings, and executive requirements, ensuring confidentiality and timeliness across departments and external partners.

Qualifications

• Bachelor's degree in business administration or related field.
• 1–2 years of experience in office administration or administrative support.
• Experience in purchasing/procurement is required or highly preferred.
• Strong organizational, coordination, documentation, and communication skills.
• Proficient with Microsoft Office; quickly learns new software.

Responsibilities

• Assist in preparation, processing, monitoring, and renewal of business permits, licenses, and regulatory documents.
• Support purchasing and procurement activities, including sourcing quotations and processing purchase orders.
• Maintain supplier records, procurement documents, and inventory of office supplies.
• Maintain organized records, correspondence, schedules, and confidential documents.
• Coordinate with internal departments, government offices, suppliers, and external stakeholders.
• Provide administrative support for meetings, events, projects, and executive requirements.
• Track pending tasks and deadlines to ensure timely completion.
• Perform other administrative and ad-hoc duties as assigned.

Skills

Organization

Coordination

Documentation

Communication

Interpersonal skills

Discretion

Education

Bachelor's degree in Business Administration, Office Administration, Management, or a related field

Tools

Microsoft Office

Job description

Jake Bros., Inc. is seeking an Office Admin Assistant in the Philippines to provide essential administrative and operational support for daily office functions. You will assist with document management, procurement, permits, and regulatory compliance while coordinating with government agencies and suppliers.

You will support scheduling, meetings, and executive requirements, ensuring confidentiality and timeliness across departments and external partners.