Office Coordinator

Boomering Inc.; Angeles; On-site; PHP 469,000 - 536,000; Full time

Benefits offered by this job

Competitive salary package

Company-provided desktop/laptop setup

HMO on hire

Vacation and sick leaves

Annual performance reviews

Team events and referral incentives

Support for growth and development

Job summary

Boomering is seeking an Office Coordinator to manage daily onsite operations at Clark Pampanga, ensuring smooth workflows and organized administrative processes. You will handle calendars, travel logistics, and stakeholder coordination while upholding office policies and confidentiality.

The role requires a Bachelor’s degree with 3–5 years of related experience, strong English communication, and proficiency in MS Office and Google Workspace.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or a related field is preferred.
• Minimum of 3–5 years of experience in office administration, executive support, operations coordination, or a similar role.
• Experience supporting multiple departments within a fast-paced environment.
• Strong organizational and time-management skills.
• Excellent written and verbal English communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and collaboration platforms.
• Experience preparing reports, presentations, and executive documentation.
• Ability to maintain confidentiality while handling sensitive information.
• Experience working with remote or hybrid teams is an advantage.

Responsibilities

• Coordinate the daily operations of the office to ensure smooth and efficient workflow.
• Maintain office organization, supplies, equipment, and administrative resources.
• Manage office calendars, meeting schedules, room bookings, and visitor coordination.
• Support leadership with administrative tasks and day-to-day office requirements.
• Coordinate onboarding and offboarding logistics in collaboration with internal departments.
• Ensure office policies, procedures, and standards are consistently followed.
• Prepare reports, correspondence, presentations, and meeting documentation.
• Maintain organized filing systems, office records, and confidential documents.
• Track administrative requests and ensure timely completion.
• Coordinate internal communications and distribute important announcements.
• Assist with travel arrangements, accommodations, and logistical requirements when necessary.
• Organize internal meetings, leadership sessions, and company events.
• Prepare meeting agendas, document minutes, and monitor action items.
• Coordinate communication between departments to ensure alignment and timely follow-through.
• Serve as a liaison between employees, management, and external stakeholders.
• Monitor office facilities and coordinate maintenance, repairs, and vendor services.
• Ensure office equipment remains functional and operational.
• Coordinate inventory management for office supplies and consumables.
• Support workplace health, safety, and security initiatives.
• Identify opportunities to improve office processes and administrative workflows.

Skills

Organizational skills

Time management

Written and verbal English

Communication skills

Multitasking

Problem-solving

Confidentiality

Interpersonal skills

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Google Workspace

Calendar management tools

Job description

Position Title: Office Coordinator

Work Set-up: Onsite; Clark Pampanga

Schedule: Monday to Friday, 10 PM – 6:30 AM PH Time

Holidays: US Holidays

Salary: Php 45,000

Responsibilities as an Office Coordinator

Office Administration

• Coordinate the daily operations of the office to ensure smooth and efficient workflow.
• Maintain office organization, supplies, equipment, and administrative resources.
• Manage office calendars, meeting schedules, room bookings, and visitor coordination.
• Support leadership with administrative tasks and day-to-day office requirements.
• Coordinate onboarding and offboarding logistics in collaboration with internal departments.
• Ensure office policies, procedures, and standards are consistently followed.

Administrative Coordination

• Prepare reports, correspondence, presentations, and meeting documentation.
• Maintain organized filing systems, office records, and confidential documents.
• Track administrative requests and ensure timely completion.
• Coordinate internal communications and distribute important announcements.
• Assist with travel arrangements, accommodations, and logistical requirements when necessary.

Meeting & Stakeholder Coordination

• Organize internal meetings, leadership sessions, and company events.
• Prepare meeting agendas, document minutes, and monitor action items.
• Coordinate communication between departments to ensure alignment and timely follow-through.
• Serve as a liaison between employees, management, and external stakeholders.

Office Operations

• Monitor office facilities and coordinate maintenance, repairs, and vendor services.
• Ensure office equipment remains functional and operational.
• Coordinate inventory management for office supplies and consumables.
• Support workplace health, safety, and security initiatives.
• Assist in implementing operational improvements that enhance office efficiency.

Continuous Improvement

• Identify opportunities to improve office processes and administrative workflows.
• Recommend solutions that improve productivity, communication, and employee experience.
• Promote operational excellence through organized documentation and standardized processes.

Qualifications as an Office Coordinator

• Bachelor's degree in Business Administration, Office Administration,
• Management, or a related field is preferred.
• Minimum of 3–5 years of experience in office administration, executive support, operations coordination, or a similar role.
• Experience supporting multiple departments within a fast-paced environment.
• Strong organizational and time-management skills.
• Excellent written and verbal English communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and collaboration platforms.
• Experience preparing reports, presentations, and executive documentation.
• Strong problem-solving and multitasking abilities.
• Ability to maintain confidentiality while handling sensitive information.
• Experience working with remote or hybrid teams is an advantage.

Behavioral Attributes

The ideal candidate is professional, highly organized, and service-oriented. They thrive in a fast-paced environment, demonstrate sound judgment, and consistently deliver high-quality administrative support.

They demonstrate:

• Strong sense of ownership and accountability.
• Professionalism and confidentiality
• Excellent interpersonal and communication skills.
• Initiative and proactive problem-solving.
• Adaptability and flexibility.
• High attention to detail.
• Positive, collaborative attitude.
• Ability to prioritize competing demands effectively.

Success Measures

Success in this role will be measured by:

• Efficient day-to-day office operations.
• Timely completion of administrative requests.
• Well-organized meetings, documentation, and office records.
• High levels of internal stakeholder satisfaction.
• Accurate and timely reporting.
• Well-maintained office facilities and resources.
• Improved administrative efficiency and process consistency.
• Strong coordination across departments.
• Reliable executive and team support.

Your love for Boomering will jump-start with these meaningful engagement activities and perks.

Using the concepts and tools of EOS (Entrepreneurial Operating System), Boomering provides a fun, rewarding and stimulating environment where work-life balance meets a commitment to foster growth.

• Genuinely caring Leadership Team
• Competitive salary package
• Company-provided full set-up for desktop/laptop with a back-up internet
• Free pre-employment Medical Assessment (T&C apply)
• HMO on the first day of hire
• 15 Vacation Leaves and 5 Sick Leaves
• Annual Performance Reviews
• Unlimited Employee Referral Incentives
• Employee Loan FacilitiesSocial Clubs and Interest Workshops
• Company events where you get a chance to win amazing prizes and be rewarded for your outstanding performance.
• Statutory Benefits: Maternity, Paternity and Solo Parent Leaves, Magna Carta for Women, Retirement Benefits, OT, and Premium Pays

About Boomering

Boomerin g is an ISO-certified, leading BPO company in Clark Freeport Zone, Pampanga.

Our mission to Enrich Client and Staff Lives through Simple and Smart Offshoring Solutions and our S.T.E.P. Core Values (Service, Transparency, Excellence and Partnership) are the framers of our continuing success.

Providing equal opportunities and collaborative culture of excellence, Boomering is not just your average BPO. We are here to make a difference.

Future-proof your career and pursue your passion with Boomering! We want career thrill-seekers who are committed to growth as much as we are.