Media Production Assistant

HR Spectacles; Manila; On-site; PHP 279,000 - 390,600; Full time

Job summary

HR Spectacles is looking for a Media Production Assistant in Metro Manila, Philippines. The role involves vital logistical and administrative support for the digital team, ensuring smooth shoots and effective financial management. Responsibilities include tracking production funds, vendor coordination, and on-set logistics. Ideal candidates have experience in production finance and event support to meet the dynamic demands of various projects.

Qualifications

• Experience in production finance and administration.
• Familiarity with on-set operations and logistics.
• Basic understanding of digital imaging processes.

Responsibilities

• Process and track all production fund requests.
• Create and maintain budget summaries for projects.
• Assist with gear transport and set construction.
• Act as primary contact for talent on set.
• Attend events for equipment setup and management.

Job description

Role Overview

The Media Production Assistant provides essential logistical, technical, and administrative support for the digital team. This role ensures that shoots run smoothly on-site and that the \"paperwork\" of productionbudgets, receipts, and vendor paymentsis meticulously managed.

Key Responsibilities

• Production Finance & Administration
  • Fund Management: Process and track all production fund requests and petty cash for upcoming shoots.
  • Budget Tracking: Create and maintain budget summaries for each project, ensuring we remain within the allocated spend.
  • Reimbursements & Receipts: Collect, digitize, and organize all receipts from the crew and talent; prepare formal reimbursement reports for the Finance Department.
  • Vendor Coordination: Manage communications with external vendors (equipment rentals, catering, locations) and ensure timely payment processing.
• On-Set & Shoot Support
  • Logistics: Assist the team with gear transport, set construction, and managing the \"run of show\" during live shoots or high-profile events.
  • Talent Liaison: Act as the primary point of contact for talent on‑set, ensuring riders are met and schedules are followed.
  • Asset Support: Assist the Production team with basic DIT (Digital Imaging Technician) tasks, such as backing up memory cards and organizing raw files.
• Event Support
  • On‑Site Coordination: Attend events to assist with equipment setup (lights, stabilizers, microphones).
  • Crowd/Access Management: Ensure the team has the necessary credentials and clear space to capture content in busy event environments.