Material Receiving Controller

Colas Rail Philippines Inc.; Valenzuela; On-site; PHP 180,000 - 240,000; Full time

Job summary

Colas Rail Philippines Inc. is seeking a Warehouse Inventory Clerk to oversee receiving, inventory control, and data entry in our Manila area facility.

You will review documents, conduct inspections, process goods receipts, and ensure accurate Monstock records for efficient warehouse operations. Responsibilities include labeling, recording stock movements, coordinating with procurement, and maintaining compliant, audit-ready documentation in a fast-paced environment.

Qualifications

• Inventory monitoring and control
• Data entry and reporting
• Inventory reconciliation and cycle counting
• Warehouse procedures and document control

Responsibilities

• Receive and review DRs, packing lists, invoices, DOs and other supplier docs.
• Verify quantities, descriptions, specs against approved POs.
• Conduct physical inspection of incoming materials and report discrepancies.
• Prepare and process Goods Receipt transactions and receiving reports.
• Ensure materials are labeled, tagged, and identified prior to storage.
• Maintain receiving records and update inventory system transactions in Monstock.
• Monitor stock-in transactions and ensure accurate recording and updates in the system.
• Coordinate with Procurement on shortages, excess deliveries, and supplier discrepancies.
• Track pending deliveries, backorders, and incomplete receiving transactions.
• Generate receiving and inventory reports from Monstock for warehouse control.
• Reconcile inventory balances with physical stock and maintain audit-ready records.
• Ensure adherence to procedures, control requirements, and document standards.
• Support sustainability by reducing material losses and waste.
• Coordinate with warehouse staff to ensure FIFO storage practices.

Skills

Inventory monitoring

Data entry

Recordkeeping

Stock reconciliation

Communication

Education

Junior High School Level Completer (Grade 10) or ALS Certificate

Tools

Monstock

Job description

Responsibilities

Includes but not limited to the following:

• Receive and review Delivery Receipts (DR), Packing Lists, Invoices, Delivery Orders, and other supplier documentation.
• Verify delivered quantities, descriptions, specifications, and conditions against approved Purchase Orders (POs).
• Conduct physical inspection of incoming materials and report discrepancies, shortages, damages, or non-conformities.
• Prepare and process Goods Receipt (GR) transactions and receiving reports.
• Ensure received materials are properly labeled, tagged, and identified prior to storage.
• Maintain accurate receiving records, monitor stock ins and outs in Monstock, update inventory system transactions, and ensure inventory accuracy across all warehouse locations.
• Monitor stock-in transactions through Monstock and ensure all received materials are accurately recorded, validated, and updated in the system.
• Perform Monstock transactions for all inbound materials and ensure supporting receiving documents are complete and accurate.
• Coordinate with Procurement regarding shortages, excess deliveries, rejected materials, and supplier discrepancies.
• Track pending deliveries, backorders, and incomplete receiving transactions.
• Generate receiving and inventory reports from Monstock to support warehouse operations and inventory control.
• Monitor inventory balances in Monstock and reconcile system records against physical stock.
• Maintain receiving document filing, record retention, and audit-ready documentation.
• Maintain accurate and timely updating of inventory transactions in Monstock to ensure inventory traceability and accuracy.
• Ensure compliance with company procedures, inventory control requirements, and document control standards.
• Support sustainability initiatives through proper inventory monitoring, reduction of material losses, and prevention of unnecessary waste.
• Coordinate with warehouse personnel to ensure proper storage and stock rotation practices (FIFO).

Educational Requirements

• Minimum Educational Attainment: At least a Junior High School Level Completer (Grade 10) or holder of an Alternative Learning System (ALS) Certificate of Completion.
• Core Competencies: Inventory monitoring and control, Material issuance and stock transfer processing, Data entry and reporting, Inventory reconciliation, Understanding of warehouse operations and inventory procedures
• Physical and Health Requirements: Candidates must be physically and mentally fit to perform warehouse and inventory control duties.

Desired Knowledge / Experience

• Inventory control operations
• Material issuance and stock transfer procedures
• Data entry and reporting
• Inventory reconciliation and cycle counting
• Warehouse documentation and record management
• Knowledge of proper material handling, stacking, and storage techniques
• Understanding of workplace safety regulations and compliance standards
• Strong communication skills for coordinating with warehouse and project teams
• Ability to work effectively under pressure and in fast-paced environments
• Basic knowledge of sustainable inventory management, waste reduction, and resource conservation practices
• Understanding of environmental, health, and safety requirements related to warehouse operations, material storage, and waste management