MARKETING ASSISTANT

QuadM Manpower Inc.; Makati; On-site; PHP 268,000 - 357,000; Full time

Job summary

QuadM Manpower Inc. in Makati, Philippines, is seeking a Marketing Assistant to provide administrative, financial, and operational support to the marketing team.

The role focuses on traffic management, budget tracking, and documents control to ensure smooth marketing execution and corporate compliance. You will coordinate job orders, assist with procurement, monitor collateral inventory, and support field activations and events.

Qualifications

• Bachelor's Degree in Business Administration, Marketing, Office Management, or related field.
• 1-3 years in marketing operations or admin support.
• Proficient in Microsoft Office, especially Excel.
• Willing to take on diverse marketing and administrative tasks.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication for cross-department coordination.
• Able to multitask and meet tight deadlines independently.

Responsibilities

• Log, route, and track all marketing job orders to ensure timelines.
• Coordinate approvals for artwork and campaign briefs across departments.
• Monitor department spend, process purchase orders, and maintain budget sheets.
• Prepare expense liquidations, cash advances, and vendor billing requests.
• Support field activations, events, and campaign requirements.
• Track inventory of marketing assets and manage POS materials.
• Coordinate procurement, supplier quotes, and bidding sheets.
• Maintain contracts, briefs, and official reports; schedule meetings and travel.

Skills

Budget tracking

Administrative support

Communication

Organizational skills

Education

Bachelor's degree in Business/Marketing/Office Management

Tools

Microsoft Excel

Job description

JOB DESCRIPTION

• The Marketing Assistant provides comprehensive administrative, financial, and operational support to the marketing team.

• The role focuses on workflow traffic management, budget and liquidation tracking, documents control, supplier logistics, and collateral inventory monitoring to ensure seamless marketing execution, office administration, and corporate compliance.

QUALIFICATIONS

• Bachelor's Degree in Bussiness Administration, Marketing, Office Management, or any related field.

• 1-3 years of experience in marketing operations, administrative support, traffic control, procurement assistance, or budget administration.

• High proficiency in Microsoft Office (especially Excel/Spreadsheets for budget, inventory,and task tracking)

• Highly adaptable and willing to take on diverse marketing and administrative tasks as assigned.

• Exceptional organizational skills, acute attention to detail, and process-oriented mindset.

• Strong written and verbal communication skills for cross-departmental coordination.

• Proven ability to multitask, manage tight deadlines, and work independently in a fast-paced environment.

KEY RESPONSIBILITIES

Traffic Management & Job Order Tracking

• - Log, route, and track all marketing job orders (JOs) to ensure project timelines and creative deliverables stay on schedule.
• - Facilitate review and sign-off approvals for artwork, campaign briefs, and marketing assets across relevant departments.

Budget Monitoring & Financial Administration

• - Monitor department spend, process purchase orders,and maintain accurate budget reconciliation sheets.
• - Prepare and submit timely expense liquidations, cash advances, petty cash reports, adn vendor billing request.

General Marketing & AD-Hoc Campaign Support

• - Execute ground-level operational tasks and campaign requirements are assigned by marketing managers.
• -Provide hands-on coordination for field activations, events, competitive monitoring,and proof-of-performance photo collection.

Collateral Inventory & Logistics Management

• - Maintain real-time inventory tracking for all marketing assets, merchandise, and point-of-sale (POS) materials.
• - Trigger timely replenishment orders before stockouts occur and manage dispatch logistics for regional distribution.

Vendor Management & Procurement Support

• - Assist in processing new supplier accreditations, canvassing price quotes, and organizing formal bidding sheets.
• - Track production timelines, delivery turnarounds,and basic contract documentation for external vendors.

Administrative & Document Control

• - Maintain organized physical and digital archives for contracts, campaign assets, briefs, and official reports.
• - Manage administrative logistics including meeting scheduling, minute-taking, room bookings, and team travel arrangements.