Maritime Crewing & Documents Specialist

OSM MARITIME SERVICES, INC.; Philippines; On-site; PHP 201,000 - 335,000; Full time

Job summary

OSM MARITIME SERVICES, INC. is seeking a Crewing Support Assistant in the Philippines to manage seafarer document scanning and data uploads, ensuring accuracy and timely processing before embarkation.

The role requires strong communication and organizational skills, with emphasis on maintaining up-to-date records, supporting contract issuance, and compiling monthly deployment reports for government agencies. Office-based, temporary position, in the Philippines.

Qualifications

• Bachelor’s degree in any field.
• Familiarity with STCW and seafarer documentation is an advantage.
• Strong communication, interpersonal, and organizational skills.
• Proficient in administrative and computer tasks.
• Customer-oriented and willing to provide support beyond office hours.

Responsibilities

• Scan and upload seafarer documents into the system based on the competence matrix and required personal information.
• Verify and monitor all certificates and documentation for accuracy and completeness.
• Maintain up-to-date records in the database and inform the team of document status.
• Assist in the signing and issuance of Contracts of Employment.
• Handle processing and cancellation of Employment Contracts/OEC, and onboard contract requirements.
• Prepare and submit monthly deployment reports to relevant government agencies.
• Perform other tasks as assigned by the Immediate Manager.

Skills

Communication

Interpersonal skills

Organizational skills

Administrative tasks

Computer literacy

Education

Bachelor’s degree

Job description

OSM MARITIME SERVICES, INC. is seeking a Crewing Support Assistant in the Philippines to manage seafarer document scanning and data uploads, ensuring accuracy and timely processing before embarkation.

The role requires strong communication and organizational skills, with emphasis on maintaining up-to-date records, supporting contract issuance, and compiling monthly deployment reports for government agencies. Office-based, temporary position, in the Philippines.