Legal Ops Data & Intake Coordinator

KDCI Outsourcing; Pasig; On-site; PHP 446,000 - 670,000; Full time

Job summary

KDCI Outsourcing is seeking a Legal Operations Intake Specialist to manage the intake, classification, tracking, and organization of legal requests and contract data. This is an operational and data-focused role requiring strong data accuracy, stakeholder coordination, and high-volume request management.

Contract review, negotiation, legal analysis, and independent legal decision-making are not part of this role.

Qualifications

• 2–4 years of experience in Legal Operations, contract administration, or data coordination.
• Strong data accuracy, organized workflows, and high-volume request handling.
• Familiarity with common commercial agreement types, including NDAs, MSAs, and SOWs.

Responsibilities

• Monitor the Legal team's intake mailbox and log new requests promptly and accurately.
• Review incoming requests for completeness and follow up with requestors regarding missing information.
• Capture and classify key details, including requestor, counterparty, contract type, contracting entity, deadline, and purpose.
• Identify urgent, incomplete, or conflicting requests and escalation them according to established procedures.
• Route requests to the appropriate Legal team member based on assignment rules.
• Maintain visibility of request status, team workload, deadlines, and outstanding matters.
• Create and maintain accurate Legal request records in Smartsheet.
• Maintain standardized classifications, including contract family, type, counterparty category, entity, and status.
• Support Smartsheet dropdowns, formulas, automations, reports, and basic workflow updates.
• Assist with historical data cleanup, migration, reconciliation, and identification of duplicate or inconsistent records.
• Organize and maintain the Legal document and contract repository using established naming conventions and metadata standards.
• Prepare operational reports on request volume, turnaround time, workload, and outstanding matters.
• Maintain clear process documentation and recommend practical improvements to data accuracy and workflow efficiency.
• Coordinate with internal stakeholders to ensure requests and records are complete and progressing as expected.

Skills

Data processing

Classification

Record maintenance

Data reconciliation

Stakeholder coordination

Smartsheet

Excel

Outlook

Attention to detail

English communication

Tools

Smartsheet

Microsoft Excel

Outlook

Job description

KDCI Outsourcing is seeking a Legal Operations Intake Specialist to manage the intake, classification, tracking, and organization of legal requests and contract data. This is an operational and data-focused role requiring strong data accuracy, stakeholder coordination, and high-volume request management.

Contract review, negotiation, legal analysis, and independent legal decision-making are not part of this role.