Legal Operations Data Steward

KDCI Outsourcing; Pasig; On-site; PHP 446,000 - 725,000; Full time

Job summary

KDCI Outsourcing seeks a Legal Operations Specialist to manage intake, classification, tracking, and organization of legal requests and contract-related data. This role emphasizes operational data handling rather than contract review or negotiation.

You will maintain Smartsheet records, standardize classifications, support workflows, and prepare operational reports. Strong data focus, attention to detail, and stakeholder coordination are essential for success.

Qualifications

• 2–4 years of experience in Legal Operations or a similar role.
• Strong data processing, classification, and record-keeping skills.
• Experience with Smartsheet or similar database/workflow platform.
• Intermediate Excel skills: filters, lookups, data validation.
• Excellent written English and stakeholder coordination.
• Experience supporting US-based clients is required.

Responsibilities

• Monitor intake mailbox and log new requests promptly.
• Review requests for completeness and follow up on missing information.
• Capture and classify key details (requestor, contract type, deadline, purpose).
• Identify urgent or conflicting requests and escalate per procedures.
• Route requests to appropriate Legal team member based on rules.
• Maintain visibility of request status, workload, deadlines, and outstanding matters.
• Create and maintain accurate Legal records in Smartsheet.
• Maintain standardized classifications (contract family, type, party, status).
• Support Smartsheet dropdowns, formulas, and automations.

Skills

Data processing

Data classification

Record keeping

Stakeholder coordination

High-volume request management

Attention to detail

Data accuracy

Problem solving

Tools

Smartsheet

Microsoft Excel

Outlook

Job description

KDCI Outsourcing seeks a Legal Operations Specialist to manage intake, classification, tracking, and organization of legal requests and contract-related data. This role emphasizes operational data handling rather than contract review or negotiation.

You will maintain Smartsheet records, standardize classifications, support workflows, and prepare operational reports. Strong data focus, attention to detail, and stakeholder coordination are essential for success.