Legal Administration & Accounts Coordinator | Dayshift

Twoconnect; Philippines; Remote; PHP 250,000 - 420,000; Full time

Benefits offered by this job

Work from home

Dayshift hours 07:00–16:00 PHT

HMO with dependents

Government-mandated benefits

Training programmes

Career development opportunities

Team outings and wellness sessions

Job summary

Twoconnect is seeking an Accounts and Admin Officer to support day-to-day legal services administration, client and document management, and basic bookkeeping. The role combines administrative coordination with invoicing, expenses, and accounts payable/receivable tasks.

The candidate should have a bachelor’s degree in a related field and at least three years of admin experience, preferably in a legal services setting. Remote, work-from-home setup with dayshift hours is offered.

Qualifications

• A bachelor’s degree in Business Administration, Commerce, Accounting, Legal Studies or related field is preferred.
• At least three years of experience in administration, office coordination or professional services support.
• Experience in a legal practice or legal services business is highly regarded; familiarity with client and matter administration is a plus.
• Proficiency with invoicing, expenses, accounts payable/receivable and routine reconciliations.
• Strong MS 365 skills (Outlook, Word, Excel) and the ability to learn new systems quickly.
• Clear written and spoken English with professional client communication and email drafting.

Responsibilities

• Administration & Client Support: monitor shared inboxes, coordinate calendars, maintain client/matter records, onboarding, and document distribution.
• Accounts & Bookkeeping: issue invoices, process supplier invoices, track payments, reconcile basics, and prepare status reports.
• Continuous Improvement: improve templates, checklists, and file management as the business grows.
• Support with proposals, engagement administration and service coordination as required.

Skills

Administrative coordination

Client management

Document control

Education

Bachelor's degree in Business Administration, Commerce, Accounting, Legal Studies

Tools

Microsoft 365 (Outlook, Word, Excel)

Billing/invoicing software or CRM

Job description

Position Overview

The Legal Administration & Accounts Coordinator supports the day-to-day operations of a boutique legal services firm, ensuring administration is organised, responsive, and efficient. The role focuses primarily on administrative coordination, client and document management, with a smaller component covering invoicing, accounts administration, and basic bookkeeping.

Key Responsibilities

Administration & Client Support

• Monitor shared inboxes and respond to administrative requests.
• Coordinate calendars, meetings, appointments, and follow-up actions.
• Maintain accurate client and matter records, filing systems, and document control processes.
• Support client onboarding by collecting information, issuing forms, and tracking outstanding requirements.
• Format, proofread, and distribute correspondence, reports, and other documents.
• Track deadlines, action items, and follow-ups, escalating issues where required.
• Coordinate supplier, office, and team administration activities.
• Maintain contact, referral, and opportunity records.
• Assist with proposals, engagement administration, and service coordination.

Accounts & Bookkeeping

• Prepare and issue invoices based on approved billing instructions.
• Process supplier invoices, expenses, and maintain accounts payable records.
• Record receipts, maintain accounts receivable records, and follow up on outstanding payments.
• Assist with basic bank and credit card reconciliations.
• Prepare billing and administrative status reports and identify process improvements.
• Continuous Improvement
• Improve templates, checklists, and file management processes as the business grows.
• Support additional administrative duties as required.

Continuous Improvement

• Improve templates, checklists, and file management processes as the business grows.
• Support additional administrative duties as required.

Requirements

• A bachelor’s degree in Business Administration, Commerce, Accounting, Legal Studies or a related field is preferred.
• At least three years’ experience in administration, office coordination or professional services support is essential.
• Experience in a legal practice or legal services business, including familiarity with client and matter administration, is highly regarded.
• Practical experience with invoicing, expense entry, basic accounts payable and receivable and routine reconciliations is essential.
• Proficiency in Microsoft 365, particularly Outlook, Word and Excel, is essential.
• Experience with a bookkeeping platform, practice management system or CRM is highly regarded; the ability to learn new systems quickly is essential.
• Clear written and spoken English, including accurate email drafting and professional client communication, is essential.
• Strong document preparation, proofreading, digital filing and record management skills are essential.
• Excellent organisation, attention to detail and the ability to manage competing requests and deadlines are essential.
• Discretion and sound judgment in handling confidential client, legal and financial information are essential.
• The ability to follow documented approval workflows for billing, expenses, payments and access to records is essential.
• A practical, service-oriented approach to supporting a small team and improving repeatable administrative processes is essential.
• The ability to work independently, ask for clarification when needed and ***escalate errors or risks promptly*** is essential.
• The ability to demonstrate these skills in a practical assessment of email triage, document formatting, Excel, invoicing and basic reconciliation is essential.

Please note that the official title for this role is Accounts and Admin Officer

Benefits

Why Join Twoconnect?

We offer more than just a job — we offer a supportive and rewarding career experience. Here’s what you can expect from this opportunity:

• Work setup – Work from home; Dayshift - 0700 AM- 0400 PM PHT (adjustments will be made for daylight saving time)
• Monday to Friday; weekends off
• HMO with 2 free dependents and medical reimbursements
• Government-mandated benefits
• Opportunities to work with leading companies in Australia and beyond
• Training programmes for career development
• Engaging company outings, team activities and wellness sessions
• Supportive, inclusive culture
• Dedicated managers focused on your growth and success

Twoconnect is an equal opportunity employer. We value cultural diversity and foster an inclusive workplace where every employee is respected and supported as part of a growing global team.