Leadership Assistant

A.P. Moller - Maersk; Manila; On-site; PHP 360,000 - 480,000; Full time

Job summary

A.P. Moller - Maersk in Pasig City is seeking an Executive Assistant to support senior leaders with calendar, travel, and meeting coordination. This onsite role requires strong organizational skills and clear English communication.

You will handling expense settlements, travel arrangements, venue bookings, and IT support coordination for visiting executives, while partnering with global colleagues in a multinational environment.

Qualifications

• Bachelor's degree required or equivalent.
• Strong written and spoken English communication.
• Excellent organizational and multitasking abilities.

Responsibilities

• Manage expense handling, invoicing, and travel expense settlements.
• Coordinate travel bookings and visa arrangements when needed.
• Book venues for meetings/offsites and manage calendar scheduling.
• Provide calendar and meeting booking support for executives.
• Assist Visiting Executives with travel coordination and IT needs.
• Coordinate senior visitors' travel requirements and arrange meeting rooms.

Skills

MS Office

English communication

Organizational skills

Stakeholder support

Education

Bachelor's degree in any discipline

Tools

MS Office Suite

Job description

Job Description:

This is an exciting career opportunity to work in a multinational, Global 500 company that makes global trade happen. You will be interacting daily with colleagues internationally, allowing you to develop your professional skills in a global environment. We provide support for you to shape your own career by achieving expertise and learning on the job.

We Offer

Maersk is the global leader in the industry; you’ll have the opportunity to work for a large global organization and get exposure to excellent processes and systems. You will join an organization that offers a challenging and rewarding career where everyone’s contribution is valued and rewarded.

On leadership and mentoring, Maersk has a nurturing management culture. Throughout your career, your leaders will support your ideas and provide necessary advice and training. You’ll be given the opportunity to prove yourself, as well as challenging work that develops your abilities.

On career development, there are wide range of roles in Maersk and Maersk has a very good career mobility program that establishes a culture of priority consideration to internal candidates and encourages employees to take responsibility for managing their careers, whether to move laterally or vertically.

Responsibilities

• Expense management incl invoice handling and travel expense settlement

• Travel booking and visa handling, when necessary

• Venue booking for meetings/offsites

• Calendar and meeting booking support

Leadership Assistance for Visiting Executives

• Coordinating and Managing Senior Visitors travel requirements for the site.

• Arranging meeting rooms and required facilities and IT support.

Qualifications

• Bachelor's degree in any discipline

• 2-3 years of experience as an Executive Assistant, Virtual Assistant, or in a similar support role

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Confident working with and supporting international stakeholders and leaders
• Excellent English communication skills, both written and spoken
• Highly organized, proactive, and able to manage multiple priorities effectively
• Willing to work onsite in Pasig City
• Available for a full-time, onsite role

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing [e-mail].