Lead-Procurement Contracts

Energy Development Corporation; Philippines; On-site; PHP 800,000 - 1,200,000; Full time

Job summary

Energy Development Corporation in the Philippines seeks a Contract Manager to collaborate with the Category Manager to develop and execute negotiation strategies, supporting contracting plans and proper execution. The role involves drafting contracts and amendments, coordinating with internal and external stakeholders on terms, and ensuring compliance with service levels and performance standards.

The successful candidate will review contracts for completeness, identify risks, and manage

Responsibilities

• Collaborates with Category Manager to develop and execute negotiation strategies that achieve business objectives.
• Assists the Category Manager in effectively communicating contracting and negotiation strategies for proper execution.
• Develops and formulates contracts and amendments with appropriate Terms and Conditions, Service Level Agreements and monitoring indices, by leveraging corporate standards, policies, templates and best practices.
• Collaborates with internal and external stakeholders on the contracting terms.
• Prepares required contractual and agreement background data to support sector contract negotiations of major contracts.
• Reviews contracts for completeness and collaborates with legal, insurance, risk management and finance to address concerns and risks.
• Identifies risks and assesses the impact related to contract execution and implementation to avoid unnecessary financial exposure of the company.
• Ensures that the contract is signed by appropriate approving authorities and by vendors.
• Collaborates with internal and external stakeholders on the renegotiation and modifications of contracts as the need arises, e.g., market changes or supplier requests.
• Documents business justification for the adjustment.
• Reviews contracts based on an annual contracting plan in order to determine if the contract should be extended, renewed or terminated. Documents business justification.
• Ensures compliance to contract requirements on bonds and insurance.
• Implements and monitors ‘audit monitoring system” to ensure compliance with company’s performance standards.
• Implements Demand Planning and Management Process by identifying opportunities for best value transactions, switching to lower cost alternatives and minimizing change orders.
• Reviews and validates recommended commodity specifications, statement of work, performance terms, acceptance criteria and budget availability
• Implements negotiating strategies for purchase of materials/equipment and services not covered by Supply Agreements/Service Providers’ Agreements.
• Secure and analyze bid quotations, make recommendations and endorsements to the Proponent for Technical Evaluation.
• Prepares, issues, approves and endorses for approval Purchase Orders and contracts within spend threshold.
• Monitors delivery of materials/equipment and services and ensures proper documentation.
• Coordinates with concerned parties on the resolution of issues related to undelivered POs, PO with no exact delivery date, indent deliveries, unserved Purchase Orders, short shipments, non-TAR trade receivables, settlement of rejection items, among others.
• Collaborates with the Legal Department on contract’s terms and conditions, performance standards, warranties, performance bonds and maintenance requirements and negotiates contracting terms with suppliers/vendors.
• Monitors and assesses supplier/vendor performance, recommends and implements measures on supplier’s discipline and provides inputs to the Contract Management team.
• Provides assistance in resolving issues related to implementation of agreements/contracts and coordinates with Contract Management, Category Managers and other concerned stakeholders.
• Utilizes the vendor base and implements contracts to eliminate maverick buying across the enterprise. Optimize Local and International Sourcing.
• Utilizes the vendor base and ensures the use of contracts or service agreement for all transactions.
• Utilizes vendor/service providers’ agreements to increase savings and future negotiating ability.
• Collaborates with Category Managers in the identification of opportunities for leveraging for local, international and enterprise-wide sourcing opportunities.
• Establishes and maintains good business relations with Local and International vendors/service providers.
• Collaborates with internal stakeholders and proponents towards the achievement of the service level agreements and monitors compliance through KPI’s.
• Continuous review and improvement on the processes to reduce cycle time and improve customer satisfaction.
• Facilitates performance review of vendors and provide input to Category Managers and Contracts Management on vendor performance and performance issues.

Job description

Unleash your energy within! Be a part of the EDC Team!

Collaborates with Category Manager to develop and execute negotiation strategies that achieve business objectives. Performs the following Contract Management activities:

Contracting Plan

• Assists the Category Manager in effectively communicating contracting and negotiation strategies for proper execution.

Creates Contract

• Develops and formulates contracts and amendments with appropriate Terms and Conditions (T&C), Service Level Agreements and agreed monitoring indeces, by leveraging corporate standards, policies, templates and best practices.

• Collaborates with internal and external stakeholders on the contracting terms.

• Prepares required contractual and agreement background data to support sector contract negotiations of major contracts.

Contract Review

• Reviews contracts for completeness and collaborates with legal, insurance, risk management and finance to address concerns and risks.

• Identifies risks and assesses the impact related to contract execution and implementation to avoid unnecessary financial exposure of the company.

• Ensures that the contract is signed by appropriate approving authorities and by vendors.

Contract Adjustments

• Collaborates with internal and external stakeholders on the renegotiation and modifications of contracts as the need arises, e.g., market changes or supplier requests.

• Documents business justification for the adjustment.

Contract Status

• Reviews contracts based on an annual contracting plan in order to determine if the contract should be extended, renewed or terminated. Documents business justification.

• Ensures compliance to contract requirements on bonds and insurance.

• Implements and monitors ‘audit monitoring system” to ensure compliance with company’s performance standards.

Ensures the on-time delivery in full (OTIF) by conducting the sourcing activities in line with Company’s Procurement policies, standards and procedures.

• Implements Demand Planning and Management Process by identifying opportunities for best value transactions, switching to lower cost alternatives and minimizing change orders.

• Reviews and validates recommended commodity specifications, statement of work, performance terms, acceptance criteria and budget availability

• Implements negotiating strategies for purchase of materials/equipment and services not covered by Supply Agreements/Service Providers’ Agreements.

• Secure and analyze bid quotations, make recommendations and endorsements to the Proponent for Technical Evaluation.

• Prepares, issues, approves and endorses for approval Purchase Orders and contracts within spend threshold.

• Monitors delivery of materials/equipment and services and ensures proper documentation.

• Coordinates with concerned parties on the resolution of issues related to undelivered POs, PO with no exact delivery date, indent deliveries, unserved Purchase Orders, short shipments, non-TAR trade receivables, settlement of rejection items, among others.

Monitors and ensures compliance to international and local agreements and contracts.

• Collaborates with the Legal Department on contract’s terms and conditions, performance standards, warranties, performance bonds and maintenance requirements and negotiates contracting terms with suppliers/vendors.

• Monitors and assesses supplier/vendor performance, recommends and implements measures on supplier’s discipline and provides inputs to the Contract Management team.

• Provides assistance in resolving issues related to implementation of agreements/contracts and coordinates with Contract Management, Category Managers and other concerned stakeholders.

Utilizes vendor base and implements contracts to eliminate maverick buying across the enterprise. Optimize Local and International Sourcing

• Utilizes the vendor base and ensures the use of contracts or service agreement for all transactions.

• Utilizes vendor/service providers’ agreements to increase savings and future negotiating ability.

• Collaborates with Category Managers in the identification of opportunities for leveraging for local, international and enterprise-wide sourcing opportunities.

• Establishes and maintains good business relations with Local and International vendors/service providers.

Ensures compliance to Service Level Agreement between the Proponents. Works in synergy with different internal stakeholders to achieve high customer service satisfaction.

• Collaborates with internal stakeholders and proponents towards the achievement of the service level agreements and monitors compliance through KPI’s.

• Continuous review and improvement on the processes to reduce cycle time and improve customer satisfaction.

• Facilitates performance review of vendors and provide input to Category Managers and Contracts Management on vendor performance and performance issues.