Law Bookkeeper | AU Client (Dayshift) | (Remote – Philippines)

SourceU; Metro Manila; Remote; PHP 420,000 - 660,000; Full time

Benefits offered by this job

Remote work

Independent contractor status

Flexible hours

Job summary

SourceU is seeking a Law Bookkeeper for an Australian legal firm. The position is full-time and remote, based in the Philippines, with hours to be confirmed with the client.

You will handle invoicing, accounts receivable, bookkeeping, bank reconciliations, and reporting in LEAP and Xero, reporting to the Accounts Manager and working with management to keep records accurate and billing smooth.

Qualifications

• Xero experience and a sound understanding of bookkeeping and bank reconciliations (essential).
• Strong attention to detail and good organisational skills.
• Ability to work independently and communicate with management.

Responsibilities

• Prepare and issue invoices to clients and insurers, including final settlement invoices.
• Record and allocate client and insurer payments to the correct matters in LEAP.
• Assist with billing adjustments and ensure invoices are accurate.
• Track unbilled matters and follow up with staff as needed.
• Manage general bookkeeping and bank reconciliations in Xero.
• Ensure LEAP transactions reconcile correctly in Xero.
• Check discrepancies between LEAP, Xero and bank records.
• Maintain accurate and well-organised financial records.
• Prepare weekly and monthly financial reports for management.
• Forecast revenue based on billing activity and settlements.
• Schedule and coordinate monthly accounts meetings with management.
• Prepare a short financial summary ahead of each meeting.

Skills

Xero

Bookkeeping

Bank reconciliations

Excel skills

Attention to detail

Independent worker

Management communication

Tools

LEAP

Xero

Job description

About the role

We’re hiring a Law Bookkeeper for an Australian legal firm that wants to tighten up its financial operations. You’ll look after billing, accounts receivable, bookkeeping, bank reconciliations and reporting, working mainly in LEAP Legal Software and Xero. You’ll report to the Accounts Manager and work closely with management to keep the firm’s financial records accurate and its billing running smoothly. Over time, the role can grow into financial analysis and process improvement.

This is a full-time, remote independent contractor position for candidates based in the Philippines. Working hours will be confirmed with the client.

Key responsibilities

LEAP and billing

• Prepare and issue invoices to clients and insurers, including final settlement invoices
• Record and allocate client and insurer payments to the correct matters in LEAP
• Assist with billing adjustments and make sure invoices are accurate
• Track unbilled matters and follow up with staff when needed

Xero and bookkeeping

• Manage general bookkeeping and bank reconciliations in Xero
• Make sure receipts and transactions recorded in LEAP are reconciled correctly in Xero
• Check and resolve discrepancies between LEAP, Xero and bank records
• Keep financial records accurate and well organised

Accounts receivable and disbursements

• Track outstanding invoices and follow up on payments from clients and insurers
• Maintain accounts receivable records and debtor reports
• Monitor matter-related disbursements and make sure they are recorded and billed correctly

Reporting and forecasting

• Prepare weekly and monthly financial reports for management
• Report on fees billed, payments received, outstanding invoices and financial trends
• Assist with revenue forecasts based on billing activity and expected settlements

Management communication

• Schedule and coordinate monthly accounts meetings with management
• Prepare a short financial summary ahead of each meeting
• Follow up on outstanding information, decisions and approvals

What you’ll bring

• Xero experience and a sound understanding of bookkeeping and bank reconciliations (essential)
• Strong attention to detail and good organisational skills
• Ability to work independently
• Confidence communicating with management and team members
• A proactive, positive attitude and willingness to learn
• Experience with LEAP or another legal practice management system (preferred)
• Good Excel skills and confidence working with financial reports (preferred)

What success looks like

• Invoices issued to clients and insurers at 95% accuracy
• Bank reconciliations completed within 5 business days of month-end
• Follow-up on all outstanding invoices within 7 days
• Monthly financial reports submitted by the 5th business day