Jr. Purchasing Admin Assistant

Private Advertiser; Manila; On-site; PHP 300,000 - 420,000; Full time

Job summary

Private Advertiser is seeking a Jr. Purchasing Admin Assistant to support daily purchasing operations in Manila. The role requires handling reports, P.O. processing, and coordination with vendors to ensure smooth transactional procedures. Strong communication and organizational skills are essential for success.

The position is on-site in Manila with standard full-time hours, offering opportunities to engage across departments and contribute to inventory and vendor relations improvements.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field.
• Prior experience in an administrative support, purchasing, or supply chain role preferred.
• Proficiency in Microsoft Office Suite (Word, Excel) and familiarity with ERP or Purchasing databases/EDI software.
• Strong organizational skills with high attention to accuracy and timeliness.
• Excellent written and verbal communication skills for vendor coordination.

Responsibilities

• Print and distribute daily, weekly, and specialized reports to relevant parties.
• Requisition Purchase Advice for vendors and forward P.O.s to distribution centers via email, fax, or EDI.
• Coordinate with vendor distribution and logistics representatives to ensure transaction procedures compliance.
• Assist in implementing purchasing operations, including stock transfers, item creation/deletion, price variances, and RTV processes.
• Collect competitor pricing data and submit variance reports.
• Serve as an internal and external point of contact by answering queries and consolidating requirements.
• Process volume order entries and manage monthly sample distributions for internal departments.
• Maintain active administrative tracking for vendor rebates, back-order guidelines, and promotional inventory updates.
• Handle departmental administrative support, including scheduling meeting rooms, vehicle reservations, and general clerical tasks.

Skills

Organizational skills

Communication skills

Vendor coordination

Education

Business Admin / Supply Chain / Logistics degree

Tools

Microsoft Office Suite (Word, Excel)

ERP / Purchasing databases / EDI

Job description

Job Title: Jr. Purchasing Admin Assistant

Location: On-site Manila

Work Schedule: Full-time (Standard business hours)

Key Responsibilities:

• Print and distribute daily, weekly, and specialized reports (e.g., AM, PM Pricing, Promo, CSLA reports) to relevant parties.

• Requisition Purchase Advice for vendors, forward Purchase Orders (P.O.) to distribution centers, and transmit P.O.s via email, fax, or EDI.

• Coordinate with vendor distribution and logistics representatives to ensure compliance with transaction procedures.

• Assist in implementing purchasing operations, including stock transfers, item creation/deletion, price variances, credit/debit memo issuance, and return to vendor (RTV) processes.

• Collect competitor pricing data and submit variance reports.

• Serve as an internal and external point of contact by answering queries, consolidating requirements, and maintaining files for potential vendors.

• Process volume order entries and manage monthly sample distributions for internal departments.

• Maintain active administrative tracking for vendor rebates, back-order guidelines, and promotional inventory updates.

• Handle departmental administrative support, including scheduling meeting rooms, vehicle reservations, and general clerical tasks.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field.

• Prior experience in an administrative support, purchasing, or supply chain role preferred.

• Proficiency in Microsoft Office Suite (Word, Excel) and familiarity with ERP or Purchasing databases/EDI software.

• Strong organizational skills with high attention to accuracy and timeliness.

• Excellent written and verbal communication skills for vendor and inter-departmental coordination.