Job Completion Coordinator

Acquire Intelligence; Pasig; On-site; PHP 400,000 - 640,000; Full time

Benefits offered by this job

HMO coverage for you and your family

Epic Yearly Kick-Off Parties

Recognition through Value Awards

Real career growth with internal Promt

Meaningful work with talented teams

14th Month Pay

Generous referral incentives up to ₱42

Job summary

Acquire Intelligence is seeking a detail-oriented Job Completion Coordinator (VOICE) to manage incomplete planning for a long-standing Australian client in the glass repair industry. You will coordinate materials, liaise with suppliers, and keep customers informed to ensure timely rebooking and service delivery.

The role emphasizes accuracy, strong communication, and end-to-end ownership, with day-shift coverage and a focus on quality outcomes for every job not finished on the first visit.

Qualifications

• Attention to detail to identify missing information and outstanding actions.
• Persistent and thorough in following jobs through to completion.
• Strong organisational skills handling high volumes of incomplete work.
• Solid time management prioritising ageing and high risk jobs.
• Clear communication by phone and written notes with internal/external stakeholders.
• Process discipline and consistency in following procedures.
• Comfort navigating multiple systems and keeping accurate records.
• Ability to escalate or resolve issues with accountability.

Responsibilities

• Deliver on the time to service promise by coordinating orders and materials.
• Coordinate with suppliers to ensure accurate lead times and rebooking.
• Keep customers updated on status, pricing, and approvals before proceeding.
• Communicate proactively with planners and glazing supervisors on orders and delays.
• Participate in supplier reviews covering performance and pricing.

Skills

Attention to detail

Persistence

Organisational skills

Time management

Communication

Problem solving

Accountability

Customer service (phone & writing)

Tools

SimPro

Job description

Job Description:

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

At Acquire Intelligence, our mission is to help business work smarter.

We bring together the best people, efficient processes, and automation to help companies grow faster and operate with confidence.

Our purpose is to simplify how businesses work, improve performance, and lead meaningful change across the globe.

If you’re passionate about making a real impact through innovation and collaboration, Acquire Intelligence is the place to grow your career.

Advance Your Career - Join us today and be part of a team where your work makes an impact!

WHY JOIN THE A-TEAM? Come for a career, stay for the fun!

Here’s what’s waiting for you:

• HMO coverage for you and your family
• Epic Yearly Kick-Off Partieswith major giveaways (including acar in 2023!)
• Recognition through our Value Awards— we celebrate your wins
• Real career growthwith internal promotions
• Meaningful workwith talented and supportive teams

Your future matters:

• 900 internal promotionsevery year
• 2,700+ leadership training courses

Extra rewards along the way:

• 14th Month Payfor employees who complete 5 years with us
• Generousreferral incentives of up to ₱42,000depending on the role

Enjoywork-life balance:

• 12 Vacation Leaves*
• 12 Sick Leaves*
• 1 Birthday Leave*

A SNAPSHOT OF YOUR ROLE

Job Completion Coordinator (VOICE)

Not every job gets finished on the first visit, and what happens next is what separates a good service business from a great one. This role picks up exactly there: chasing the right materials, keeping suppliers honest on lead times, and getting the job rebooked and back on track, all while keeping the customer confident that it is being handled. If you like following something through until it is properly closed out, this is a satisfying role to be in. You will be working on behalf of a long standing Australian client in the glass repair and replacement industry, supporting their Incomplete Planning function. At Acquire Intelligence, we invest in our people and build careers, not just fill roles. Your work will directly protect the client's time to service promise on every job that needs a second visit.

Role Snapshot

The Incomplete Planner is responsible for delivering on the time to service promise for jobs not completed on the first visit, ordering the correct glass and materials, coordinating outside services, and working with suppliers to confirm accurate lead times so jobs can be rebooked efficiently. The role also keeps customers updated on job status and pricing, and confirms deposits or approvals before work proceeds. Coverage is a confirmed day shift of 8:00am–5:00pm AEST (Sydney/Melbourne time, adjusting automatically with Australian daylight saving).

Key Responsibilities

Material & Resource Management

• Track and coordinate the ordering, delivery, and storage of glass and materials.
• Work with suppliers to avoid delays in material procurement.
• Respond promptly to quality issues and take corrective action. Customer Service

• Deliver a professional, caring, and friendly experience by phone and in writing.
• Keep customers informed of schedule changes, delays, or conflicts.
• Ensure jobs are executed in line with customer expectations.

• Ensure accuracy of orders, including products, quantities, and specifications, so lead times can be confirmed for rebooking.
• Communicate proactively with planners and glazing supervisors on orders, delays, and issues to keep project timelines on track.
• Participate in supplier service review meetings covering performance, lead times, and pricing.

Qualifications & Experience Essential

• Excellent attention to detail, identifying missing information and outstanding actions.
• Persistence, following jobs through to completion.
• Strong organisation skills, managing a large volume of incomplete work at once.
• Sound time management, prioritising ageing and high risk jobs.
• Comfortable following up with branches, suppliers, and customers by phone as well as in writing.
• Process discipline, following established procedures consistently.
• Confident navigating multiple systems.
• Clear communication skills, maintaining accurate notes and comprehension both internally and externally.
• Strong problem solving, escalating or resolving issues appropriately.
• A sense of accountability and ownership of outcomes.

Desirable

• Experience with job management software such as SimPro.
• Previous experience in project coordination, ideally within the glazing industry.

What we value:

We are proud of our diverse global team, all working in a collaborative environment and guided by these shared values:

Curious and Clever: Smart questions spark smart solutions.

Entrepreneurial Energy: Think like an owner. Solve like a founder.

Fast with Intent: We move fast and deliver real results.

Laugh and Learn: We don’t take ourselves too seriously, just our results

Join the A-Team and experience the A-Life!

Requirements: