IT Services Procurement Specialist

ZALORA Group; Muntinlupa; Hybrid; PHP 480,000 - 720,000; Full time

Job summary

ZALORA Group in the Philippines is hiring a Procurement Administrator to manage software and services purchasing, invoicing checks, purchase orders, and renewals. You will partner with internal stakeholders and suppliers to ensure timely processing and accuracy in every transaction.

The ideal candidate has proven procurement experience, strong budgeting and forecasting skills, and excellent communication. This role offers a hybrid work setup at MCX, Muntinlupa City, with opportunities to

Qualifications

• Prior procurement, purchasing or related admin experience required.
• Experience in cost analysis, budgeting and forecasting.
• Strong organization and time management; able to multitask and meet deadlines.
• Comfort with manual and repetitive administrative tasks.
• Excellent communication and interpersonal skills with vendors and internal stakeholders.
• Attention to detail and accuracy in data entry and record-keeping.
• Knowledge of procurement best practices and regulations is a plus.

Responsibilities

• Develop and maintain strong working relationships with internal stakeholders across THE ICONIC.
• Manage software and services invoice checks, and handle purchase order creation and management, liaising with relevant departments to validate and process payments.
• Assist the other Procurement Administrator with the management and approval processes for software and service renewals.
• Perform general administrative tasks, including correspondence, follow-ups, and scheduling meetings.
• Contribute to the creation and maintenance of support documentation, such as knowledge base articles, solutions, workarounds, and process guides.
• Facilitate the approvals process and assist in preparing Deal Summaries and other required documentation for software and service renewals.
• Maintain and update supplier records, contracts, and pricing information in our system.
• Ensure all IT Business Partner (ITBP) related tickets and requests are logged and tracked in the JIRA system.
• Proactively respond to and resolve IT Business Partner (ITBP) related tickets and customer queries in a timely manner.
• Assist with conducting audits of software licenses in use across the business.
• Perform general administrative tasks such as correspondence, follow-ups and scheduling meetings.
• Contribute to the creation and maintenance of support documentation, such as knowledge base articles, solutions, workarounds, and process guides.
• Perform other tasks and duties as assigned.

Skills

Procurement experience

Cost analysis

Budgeting/Forecasting

Organizational skills

Communication skills

Attention to detail

Analytical thinking

Proactive attitude

Process improvement

Fast learner

Tools

JIRA Service Desk

Dynamics 365 BC

Excel

Power Query

Power BI

Job description

ZALORA Group in the Philippines is hiring a Procurement Administrator to manage software and services purchasing, invoicing checks, purchase orders, and renewals. You will partner with internal stakeholders and suppliers to ensure timely processing and accuracy in every transaction.

The ideal candidate has proven procurement experience, strong budgeting and forecasting skills, and excellent communication. This role offers a hybrid work setup at MCX, Muntinlupa City, with opportunities to