IP Data Analyst I

Baker McKenzie; Metro Manila; On-site; PHP 360,000 - 520,000; Full time

Job summary

Baker McKenzie is seeking an IP Data Analyst I in Metro Manila, Philippines. The role provides end-to-end administrative support for trademark lifecycle activities, using firm-approved IP systems and AI-enabled tools to ensure accurate client portfolios.

You will review IP correspondence, maintain IP records, coordinate with clients and internal teams, and perform data validations. Strong English communication, attention to detail, and the ability to handle confidential information are essential.

Qualifications

• Bachelor's degree with strong academic credentials.
• Experience in Intellectual Property (IP) matters is an advantage but not required.
• Strong analytical, comprehension, and problem-solving skills with sound judgment.
• AI literacy with basic understanding of AI/generative AI tools and responsible use.
• Excellent written and verbal English communication.
• Strong attention to detail and commitment to quality and client service.
• Ability to manage multiple tasks and meet deadlines.
• Ability to learn firm-approved IP management systems and tools.

Responsibilities

• Assist in end-to-end administrative support throughout the trademark lifecycle.
• Review and analyze IP correspondence and update records in IP systems.
• Coordinate with clients, offices, agents and internal teams to obtain instructions.
• Handle post-related documents and billing information processing.
• Perform quality checks and data validations across systems.
• Manage workload, identify risks, and escalate when needed.
• Utilize AI-enabled tools to support data processing with human oversight.
• Contribute to process standardization and knowledge management initiatives.
• Support cross-location collaboration and business continuity.

Skills

Bachelor's degree

Analytical skills

Problem-solving

AI literacy

English communication

Attention to detail

Organizational skills

MS 365 proficiency

IP management systems

Team collaboration

Education

Bachelor's degree

Tools

Microsoft 365 (Word, Excel, Outlook)

IP management systems

Job description

The IP Data Analyst I provides end-to-end administrative and operational support throughout the trademark lifecycle, including but not limited to prosecution, renewal, and maintenance of clients’ intellectual property rights, using firm-approved IP systems. The role provides comprehensive administrative and operational support, including thorough review and analyzation of IP correspondence, updating of relevant record using IP management systems, record creation and maintenance, processing IP-related correspondence, reviewing and dispatching documents received by post, providing billing information, stakeholder coordination, and other duties as required by the business to ensure the smooth, accurate, and efficient handling of client portfolios undertaken by IPSU.

Main Responsibilities:

• Manage, review, analyse, and process IP-related activities throughout the trademark lifecycle, including but not limited to prosecution, renewals, maintenance, recordal, and other portfolio-related requirements, in accordance with client instructions and established procedures.
• Create, review, maintain, and update IP records and associated data in firm-approved systems, ensuring accuracy, completeness, and timely processing.
• Review and process incoming IP-related correspondence and documents, identify required actions and deadlines, update relevant records, and coordinate appropriate follow-up with stakeholders.
• Coordinate directly with clients, Managing Offices, agents, and internal teams to obtain instructions, clarify requirements, provide updates, and support the timely completion of activities.
• Manage post-related documents, including review, processing, tracking, and dispatch to clients or relevant stakeholders, in accordance with established procedures.
• Process and coordinate billing-related information and requirements, including matter-related requests and other supporting information necessary for client and operational activities.
• Perform quality checks and data validations to support the accuracy, integrity, and consistency of client information and deliverables across systems and processes.
• Manage assigned workload and priorities effectively, proactively identifying risks, dependencies, or issues and escalating them to the appropriate stakeholders when required.
• Utilize firm-approved digital platforms, AI-enabled solutions, automation tools, and emerging technologies to support data processing, validation, correspondence, reporting, and other operational activities, with appropriate human review and oversight.
• Contribute to process standardization, continuous improvement, automation, and knowledge management initiatives that enhance quality, efficiency, scalability, and the client experience.
• Support cross-functional and cross-location collaboration, knowledge sharing, cross-training, and business continuity to enable effective delivery across IPSU and the firm.
• Maintain and develop knowledge of relevant IP processes, firm systems, digital tools, AI-enabled ways of working, and evolving operational requirements.

Skills and experience:

• Ab achelor’s degree with good academic credentials
• Experience in Intellectual Property (IP) matters is an advantage but not required
• Strong analytical, comprehension, and problem-solving skills, with sound judgment and the ability to interpret information accurately and identify appropriate actions
• AI Literacy: Demonstrates curiosity and basic understanding of AI and generative AI tools, with the ability to use AI responsibly to support data analysis, improve productivity and processes as needed.
• Good written and verbal English communication skills
• Strong attention to detail and commitment to quality, accuracy, consistency, and excellent client service
• Strong organizational skills, with the ability to manage multiple tasks, prioritize competing requirements, and meet deadlines effectively
• Ability to work independently with limited supervision, demonstrate initiative, and seek guidance or escale issues when appropriate
• Proficiency in Microsoft 365 applications, including Word, Excel, Outlook, and other relevant digital tools.
• Ability to learn and effectively use firm-approved IP management systems and technology-enabled tools relevant to the role.
• Collaborative and adaptable, with the ability to work effectively within a team and respond to changing priorities.
• Ability to handle confidential and sensitive information with appropriate care and discretion.
• Demonstrates accountability, a strong work ethic, and personal and professional integrity.
• Flexibility to work outside normal business hours when required by business or client needs.