Invoice Processing Specialist (Remote)

Codes Health, Inc.; Philippines; Remote; PHP 300,000 - 420,000; Full time

Job summary

Codes Health, Inc. is hiring an Invoice Processing Specialist for a remote position. You will verify invoices, process payments, and dispute discrepancies to ensure timely, accurate billings for medical records providers.

The role emphasizes attention to detail, knowledge of billing rules, and clear English communication, with opportunities to improve workflows across the billing process.

Qualifications

• Prior experience in accounts payable, billing, or invoice processing.
• Experience with US medical records, healthcare billing, or legal services is a strong plus.
• Exceptional attention to detail.
• Comfort reading and applying rules and regulations, such as state fee schedules, to invoices.
• Strong written and spoken English.
• Organized and reliable, able to manage a high volume of invoices.
• Tech-ready: quick to learn new portals, tools, and workflows.
• Ownership mindset: care about getting it right, not just getting it done.

Responsibilities

• Review and verify invoices for accuracy and completeness from hospitals and providers.
• Flag overcharges or non-compliant fees and escalate when needed.
• Process payments through provider portals, phone, mail, and other channels.
• Dispute duplicate, incorrect, or excessive invoices and follow up until resolved.
• Log invoices, payments, and disputes in internal systems; keep records auditable.
• Coordinate with records retrieval team to release records after payment clears.
• Maintain up-to-date provider payment information and billing contacts.
• Handle sensitive financial data in line with privacy and security procedures.
• Suggest workflow improvements and work with engineering/product to automate steps.

Skills

Accounts payable

Invoice processing

Billing

English communication

Job description

Invoice Processing Specialist (Remote)

At Codes Health, we’re building the modern platform for end-to-end medical-records retrieval for lawyers and specialty healthcare providers.

We’re a well-funded, growing company with a multi-year runway and a clear path to category leadership. Our mission is to automate the record retrieval process so firms can serve clients faster, with less friction and zero error.

As an Invoice Processing Specialist, you’ll own a critical step in our retrieval operations: making sure every medical records invoice we receive is accurate, compliant, and paid quickly so records keep moving. Providers often won’t release records until they’re paid, so your speed and precision directly affect how fast our customers get what they need.

This is a high-impact role where attention to detail saves real money. You’ll catch overcharges, prevent duplicate payments, and help shape the playbooks and automation that let us scale billing operations across the company.

What You’ll Do

• Review and verify the accuracy and completeness of medical records invoices from hospitals, provider offices, and third-party release-of-information vendors.
• Compare invoice charges against applicable state and local fee statutes, and flag overcharges or non-compliant fees for escalation.
• Process payments through provider portals, phone, mail, and other channels, and confirm that each payment is received and applied.
• Dispute duplicate, incorrect, or excessive invoices, and follow up with providers until they’re resolved.
• Accurately log every invoice, payment, and dispute in our internal systems so payment status is always current and auditable.
• Coordinate with the records retrieval team so records are released promptly once payment clears.
• Maintain up-to-date provider payment information, including accepted methods, portal instructions, and billing contacts.
• Handle financial information securely and follow all data privacy and payment security procedures.
• Surface workflow improvements and partner with engineering and product to help automate repetitive steps.

What Success Looks Like

• Short, consistent turnaround from invoice receipt to payment.
• Zero duplicate or erroneous payments.
• Measurable savings from overcharges you catch and successfully dispute.
• Clean, accurate payment records that never need correcting.
• Provider payment playbooks that are documented, shared, and reused by teammates.

What We’re Looking For

• Prior experience in accounts payable, billing, or invoice processing. Experience with US medical records, healthcare billing, or legal services is a strong plus.
• Exceptional attention to detail. You notice when a number doesn’t add up.
• Comfort reading and applying rules and regulations, such as state fee schedules, to real invoices.
• Strong written and spoken English. You’re comfortable calling US provider offices and pushing back professionally when a charge is wrong.
• Organized and reliable, able to manage a high volume of invoices without letting anything slip.
• Tech-comfortable: quick to learn new portals, tools, and workflows.
• An ownership mindset. You care about getting it right, not just getting it done.