Inventory Speciaist

Centro-Med Enterprises; Manila; On-site; PHP 334,800 - 513,360; Full time

Benefits offered by this job

HMO

Health & Wellness

Job summary

CENTRO-MED ENTERPRISES in Manila is hiring an Inventory Specialist to ensure accurate, timely recording of all inventory movements and to bridge Purchasing, Logistics, and Accounting by enforcing daily reporting and reconciliations. This role strengthens inventory controls, supports financial reporting, and audits with a focus on data reliability.

On-site, full-time position requiring 1–3 years of experience and a Bachelor’s degree.

Qualifications

• Bachelor's degree in a related field is required.
• 1–3 years of inventory or warehouse experience preferred.
• Familiarity with ERP systems and process controls is a plus.

Responsibilities

• Monitor inbound/outbound inventory and document movements daily.
• Run monthly reconciliations and investigate variances.
• Coordinate with Purchasing, Accounting, and Logistics for accuracy.
• Support physical counts and audits, ensuring proper documentation.
• Draft and improve standard inventory procedures and SOPs.

Skills

Inventory control

Data reconciliation

Cross-functional coordination

Attention to details

Education

Bachelor's degree

Tools

MS Dynamics 365 Business Central

Job description

On-site - Manila 1-3 Yrs Exp Bachelor Full-time

Job Description

Government Mandated Benefits

Insurance Health & Wellness

HMO

Job Summary: The Inventory Specialist ensures accurate, timely, and complete recording of all inventory movements. The role bridges the gap between Purchasing, Logistics/Warehouse, and Accounting by enforcing daily reporting, performing regular reconciliations, and investigating operational and system discrepancies. This role is critical for strengthening inventory controls, improving data reliability, and supporting financial reporting and audit requirements.

Key Responsibilities

1. Inventory Monitoring and Reporting

• Monitor and record all inbound and outbound inventory transactions daily.
• Ensure end-of-day inventory movement reports are prepared, reviewed, and properly documented.
• Validate delivery receipts, gate passes, pull-out forms, and other source documents supporting inventory movements.
• Coordinate with Warehouse and Logistics to ensure prompt and accurate recording of physical movements.

2. Reconciliation and Controls

• Perform monthly inventory reconciliation between warehouse physical stock, inventory records maintained by Accounting, and purchasing/receiving records.
• Investigate and explain inventory variances, shortages, overages, and timing differences.
• Prepare reconciliation schedules and variance analysis reports for management review.
• Recommend corrective actions and process improvements to prevent recurring discrepancies.

3. Coordination and Cross-Functional Support

• Act as the central point of coordination among Purchasing, Accounting, and Logistics for inventory matters.
• Ensure purchase orders, receiving reports, and inventory records are properly matched.
• Support Accounting in month-end and year-end closing related to inventory.
• Assist in the implementation and proper use of inventory modules within ERP systems (e.g., MS Dynamics 365 Business Central).

4. Physical Inventory and Audit Support

• Plan, coordinate, and participate in periodic physical inventory counts, including the annual inventory count.
• Ensure count procedures, cut-off controls, and documentation are properly implemented.
• Reconcile physical count results with book inventory and prepare adjustment recommendations.
• Provide inventory schedules and supporting documents for internal and external audits.

5. Process Improvement and Documentation

• Establish and maintain standard inventory procedures, including cut-off, documentation, and reporting timelines.
• Propose improvements to inventory workflows, controls, and reporting formats.
• Assist in drafting inventory-related SOPs and guidelines.

Purchasing Compliance Financial Statements Quickbooks Financial Management Audit Process Improvement Bookkeeping Accounting Accounting Receivable and Payable General Accounting Accounting System Attention to Details

CENTRO-MED ENTERPRISES

Working Location