Inventory and Audit

Private Advertiser; Bulacan; On-site; PHP 335,000 - 614,000; Full time

Job summary

Private Advertiser is seeking an Inventory and Auditor to support accurate monitoring, verification, documentation, and reporting of inventory across assigned stations in the Philippines.

The role includes monthly monitoring, station visits, petroleum inventory counts, and investigating variances, with responsibilities to ensure proper recording, timely reporting, and loss prevention. Travel to stations is required, and a valid driver's license with motorcycle ownership is preferred.

Qualifications

• College graduate with relevant inventory experience.
• 1+ year in inventory management, audit, or related field.
• Knowledge of inventory control procedures and reconciliation.
• Internal controls, documentation, and audit basics.
• Proficient with MS Excel and Word; strong analytical skills.
• Willingness to travel and perform fieldwork.

Responsibilities

• Execute the monthly inventory monitoring and audit schedule.
• Visit stations to verify inventory against system records and documents.
• Perform petroleum inventory counts and identify variances.
• Validate movements including deliveries, transfers, sales, and adjustments.
• Ensure proper receiving, storage, and recording of products.
• Check inventory documentation for completeness and accuracy.
• Provide timely updates on inventory activities and discrepancies.
• Investigate significant discrepancies and coordinate with station personnel.
• Prepare complete inventory reports within deadlines.
• Ensure findings are supported by evidence.
• Coordinate with Station Managers and other departments for corrective actions.
• Monitor implementation of corrective actions.
• Maintain confidentiality of inventory records.
• Perform other duties as assigned.

Skills

Inventory management

Audit

Reconciliation

Variance analysis

MS Excel

MS Word

Documentation

Attention to detail

Communication

Travel readiness

Driver's license

Own motorcycle

Education

College degree

Tools

Microsoft Excel

Microsoft Word

Job description

The Inventory and Auditor is responsible for supporting the accurate monitoring, verification, documentation, and reporting of inventory across assigned stations. The role ensures proper inventory recording, timely identification of variances, adherence to inventory control procedures, and accurate reporting to support operational efficiency and loss prevention.

Job Description

• Execute the assigned monthly inventory monitoring and audit schedule within established timelines.

• Conduct regular station visits to verify actual inventory against system records, inventory reports, and supporting documents.

• Perform petroleum inventory counts and verification to ensure accuracy and identify shortages, overages, and unexplained variances.

• Validate inventory movements, including deliveries, transfers, sales, adjustments, and other related transactions.

• Monitor proper receiving, storage, handling, and recording of petroleum and non-petroleum products.

• Check inventory documentation and ensure that transactions are properly recorded and supported by complete and accurate documents.

• Provide accurate and timely updates on inventory activities, observations, discrepancies, and critical findings.

• Identify and document inventory variances, operational errors, control weaknesses, possible losses, and non-compliance with inventory procedures.

• Investigate significant inventory discrepancies and coordinate with concerned station personnel for clarification and supporting documents.

• Prepare and submit complete, accurate, and well-documented inventory reports within the prescribed timeline.

• Ensure inventory findings are supported by sufficient, relevant, and verifiable evidence.

• Coordinate with Station Managers, Operations, and other concerned departments regarding inventory findings and required corrective actions.

• Monitor the implementation of corrective actions for identified inventory discrepancies when required.

• Maintain confidentiality of inventory records, reports, and other company information.

• Perform other inventory-related duties and responsibilities that may be assigned by management.

Job Qualifications

• College graduate.

• At least one (1) year of experience in inventory management, inventory audit, warehouse operations, field audit, operations, or a related function. Experience in the retail, petroleum, or FMCG industry is an advantage.

• Knowledge of inventory control procedures, stock monitoring, reconciliation, and variance analysis.

• Basic understanding of internal controls, documentation, and audit procedures.

• Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.

• Strong analytical, investigative, and problem-solving skills with keen attention to detail.

• Good communication and coordination skills.

• Honest, trustworthy, organized, and able to work independently.

• Willing to perform fieldwork and travel to assigned stations.

• Must have an active Driver's License and own motorcycle.