Intermediate Administrator – Finance & Accounts | Up to ₱45K | WFH

NAIS CORP; Pasig; Remote; PHP 2,679,000 - 4,018,000; Full time

Benefits offered by this job

Work From Home

Job summary

NAIS CORP is seeking an experienced Intermediate Administrator to support the Australian business’s financial, administrative, payroll, compliance, and operations functions from a remote role in the Philippines.

You will work with the Accounts Manager and teams across AP/AR, payroll, budgeting, reporting, and vendor management, while liaising with clients, suppliers, subcontractors, auditors, and external accountants.

Qualifications

• Degree or diploma in Accounting, Finance, or Business Administration.
• Experience in administration, accounts administration, bookkeeping, or finance administration.
• Solid experience in Accounts Payable and Accounts Receivable.

Responsibilities

• Process supplier invoices and payments on time.
• Monitor overdue customer invoices and follow up on payments.
• Reconcile customer accounts and resolve discrepancies.
• Prepare customer statements and payment reminders.
• Maintain accurate AP and AR records.
• Issue purchase orders and ensure approvals.
• Coordinate with suppliers and subcontractors regarding payments.
• Assist with monthly AP, AR, and financial reporting.
• Perform monthly bank reconciliations.
• Assist payroll processing and BAS/IAS preparation.
• Support budgeting and financial planning.
• Maintain asset and employee records.
• Liaise with internal teams and external accountants.

Skills

Accounts administration

AP/AR

Payroll processing

Purchase orders

Reconciliations

Reporting

General administration

Education

Degree or diploma in Accounting, Finance, Business Administration

Tools

MYOB

Xero

QuickBooks

Excel

Job description

Job description:

Competitive Salary | Work From Home | Australian Business | Finance & Administration

Ready to take your administration career to the next level?

We’re looking for an experienced and highly organised Intermediate Administrator to support the day-to-day financial, administrative, payroll, compliance, and operational functions of an Australian business.

This is a great opportunity for someone who enjoys working across different areas of the business and has strong experience in accounts administration, AP/AR, payroll, purchase orders, reconciliations, reporting, and general administration.

You’ll work closely with the Accounts Manager and broader operations team, while also liaising with clients, suppliers, subcontractors, employees, external accountants, and auditors.

What You’ll Be Doing

Accounts Payable & Receivable

• Process supplier invoices and payments accurately and on time
• Monitor outstanding customer invoices and follow up on overdue payments
• Reconcile customer accounts and resolve payment discrepancies
• Prepare customer statements and payment reminders
• Maintain accurate AP and AR records

Purchase Orders & Vendor Management

• Issue purchase orders promptly and ensure required approvals are in place
• Monitor and maintain purchase orders
• Coordinate with suppliers and subcontractors regarding payments and account matters
• Assist with subcontractor and vendor compliance, including EFTSURE

Reporting & Reconciliations

• Assist with monthly AP, AR, and financial reporting
• Perform monthly bank reconciliations
• Investigate and resolve discrepancies
• Maintain accurate and up-to-date financial records

Payroll & Compliance

• Assist with employee payroll processing
• Process tax withholdings, benefits, and deductions
• Maintain accurate employee and payroll records
• Assist with BAS/IAS preparation and ATO requirements
• Support payroll tax and workers’ compensation compliance across Australian states and territories

Budgeting & Financial Administration

• Assist with operational and project budgeting
• Support cash flow forecasting and financial planning
• Assist with contract administration from a financial perspective
• Ensure invoicing and payments are aligned with contractual requirements

General Administration & Asset Management

• Maintain accurate asset-related records and monitor registrations and fines
• Assist with employee records, timesheets, and benefits
• Support general office administration, including utility and stationery requirements
• Assist the wider finance and operations teams with administrative tasks

Communication & Coordination

• Liaise with internal teams, project managers, and field staff
• Communicate professionally with clients, suppliers, subcontractors, and external accountants
• Assist with audit requirements and provide supporting documentation when required
• Help ensure financial and administrative matters are handled accurately and on time

What We’re Looking For

We’re looking for someone with:

• A degree or diploma in Accounting, Finance, Business Administration, or a related field
• Proven experience in administration, accounts administration, bookkeeping, or finance administration
• Solid experience in Accounts Payable and Accounts Receivable
• Experience with payroll processing and administration
• Experience with bank reconciliations and financial reporting
• Experience assisting with BAS/IAS and ATO-related requirements
• Experience managing purchase orders, invoices, customer accounts, and vendor payments
• Experience working with suppliers and subcontractors
• Exposure to the Australian accounting and taxation environment is highly desirable
• Experience with EFTSURE or similar compliance platforms is an advantage

Your Technical Skills

You should be comfortable working with:

• MYOB, Xero, or QuickBooks
• Microsoft Office, particularly Excel
• AP/AR and payroll systems
• Bank reconciliation and financial reporting processes
• BAS/IAS and Australian taxation requirements
• Vendor and subcontractor compliance platforms

What Makes You a Great Fit?

You are someone who:

• Pays close attention to detail and takes pride in accuracy
• Is highly organised and able to manage multiple priorities
• Can work independently and meet deadlines
• Has strong numerical and reconciliation skills
• Is proactive in identifying and resolving issues
• Communicates clearly and professionally
• Handles confidential financial and employee information with discretion
• Enjoys working across different areas rather than doing the same task every day
• Has a strong sense of ownership and accountability

More Than Just Administration

This role offers broad exposure across finance, payroll, compliance, procurement, reporting, contracts, and business administration.

If you’re an experienced administrator ready to step into a role with greater responsibility and broader exposure to Australian business operations, we’d love to hear from you!