Import Documentation Officer

A Plus Falcons Freight Inc.; Metro Manila; Presencial; PHP 240.000 - 360.000; Jornada completa

Descripción de la vacante

A Plus Falcons Freight Inc. is seeking an Import Documentation Officer to secure CRO/DO from shipping lines and coordinate payment of charges and invoices for timely cargo release.

The role involves working with shipping lines, accounting, and operations to ensure documentation and payments are completed promptly, preventing port penalties and delays. Based in Ermita, Manila, the officer will file receipts and monitor CRO/DO status for smooth deliveries.

Formación

• Graduate of any four-year course.
• 1–2 years of relevant experience.
• Proficient in MS Office.

Responsabilidades

• Request and secure service invoices from shipping lines for import shipments.
• Verify and compute shipping charges for timely processing.
• Coordinate with Accounting to process payments to shipping lines.
• Secure receipts and payment confirmations for audits.
• Follow up CRO/DO immediately after payment.
• Ensure CRO/DO and related documents are released on time to avoid storage charges.
• Coordinate with operations to schedule cargo pull-out after CRO/DO is secured.
• Maintain a complete record of all transactions (invoices, receipts, documents).
• Provide updates on CRO/DO status and pending payments to departments.
• Process billing from Operations to Accounting.

Conocimientos

Attention to detail

Reliable

Able to start ASAP

Educación

Bachelor's degree (4-year)

Herramientas

MS Office

Descripción del empleo

Job Summary

The Import Documentation Officer is primarily responsible for securing the Container Release Order (CRO) or Delivery Order (DO) from shipping lines to ensure timely release of imported cargo. This includes the prompt processing and payment of shipping line charges and securing corresponding service invoices. The officer plays a critical role in coordinating with shipping lines, the accounting department, and operations teams to ensure all documentation and payments are completed without delay, enabling on-time cargo delivery and avoiding port penalties.

Job Summary

The Import Documentation Officer is primarily responsible for securing the Container Release Order (CRO) or Delivery Order (DO) from shipping lines to ensure timely release of imported cargo. This includes the prompt processing and payment of shipping line charges and securing corresponding service invoices. The officer plays a critical role in coordinating with shipping lines, the accounting department, and operations teams to ensure all documentation and payments are completed without delay, enabling on-time cargo delivery and avoiding port penalties.

Duties & Responsibilties

• Request and secure service invoices from shipping lines for import shipments.
• Ensure accurate computation and verification of shipping charges for timely processing.
• Coordinate with the Accounting Department to process and release payments to shipping lines without delay.
• Secure and file official receipts and payment confirmations for documentation and audit purposes.
• Follow up with shipping lines to obtain the Container Release Order (CRO) or Delivery Order (DO) immediately after payment.
• Ensure that CRO/DO and related documents are released on time to avoid port storage charges and delivery delays.
• Coordinate with the operations teams to schedule cargo pull-out once CRO/DO is secured.
• Maintain a complete and organized record of all transactions, including invoices, receipts, and released documents.
• Provide regular updates on CRO/DO status and pending shipping line payments to concerned departments.
• Process the billing from Operations to Accounting Department.
• Perform other related tasks as assigned by the supervisor or department head.

Job Qualifications

• Graduate of any four-year course
• With at least 1 to 2 year working experience in the same capacity
• Knowledgeable in MS Office
• Trustworthy and keen to details
• Can start ASAP
• Willing to be assigned in Ermita, Manila