I-Procurement Purchase Assistant (with Oracle I-proc exp)

SGS; Muntinlupa; Hybrid; PHP 279,000 - 469,000; Full time

Benefits offered by this job

Hybrid work

Job summary

SGS is seeking a detail-oriented Procurement Assistant to support internal requesters and affiliates by executing standard material and service purchases via Oracle iProcurement. You will validate requests, create POs, track deliveries, and liaise with suppliers to ensure timely, compliant processing.

The role requires a Bachelor's degree, 1–2 years of relevant experience, strong MS Office and Oracle i-Proc proficiency, and solid English communication skills (B2+).

Qualifications

• Bachelor's degree required.
• 1-2 years data entry and/or accounting, billing or purchasing experience preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and Oracle i-Procurement.
• Strong written and verbal English communication (B2+).

Responsibilities

• Receives and validates purchase requests from internal requesters for standard materials and services.
• Creates and submits purchase orders in Oracle I-Procurement (I-Proc) per approved requests.
• Monitors open POs, follows up on confirmations/delivery dates, and updates order status in I-Proc.
• Identifies delays or issues and initiates corrective actions with local stakeholders.
• Provides proactive status updates to requesters regarding orders, delivery dates and countermeasures.
• Performs goods receipt posting in I-Proc/Oracle with validated delivery notes.
• Stores scanned delivery notes in SharePoint for easy retrieval.
• Assists with basic invoice discrepancies related to I-Proc orders with finance/AP.
• Adheres to internal standards and contributes to continuous improvement of the I-Proc purchasing process.

Skills

Data entry

Procurement knowledge

English communication

Education

Bachelor's degree

Tools

Oracle i-Procurement

Microsoft Office Suite

Job description

We are SGS - the world's leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

We are SGS - the world's leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

Primary Responsibilities

This role supports internal requesters and local affiliates by executing operational purchasing activities via Oracle iProcurement (I-Proc) for defined standard materials and services. The position ensures timely, cost-efficient and compliant execution of purchase requests within the agreed scope and service levels, including proactive communication with stakeholders.

Specific Responsibilities

• At all times, complies with the SGS Code of Integrity and Professional Conduct.
• Receives and validates purchase requests from internal requesters (e.g. via template or email) for standard materials and services in scope.
• Creates and submits purchase orders in Oracle I-Procurement (I-Proc) based on approved requests, following defined catalog, supplier and cost-center rules.
• Monitors open purchase orders, follows up on confirmations and delivery dates with suppliers and/or local contacts, and updates order status in I-Proc.
• Identifies delays, missing confirmations or other issues in the supply process and initiates corrective actions in alignment with local stakeholders (e.g. alternative article, escalation, cancellation).
• Provides proactive status updates to the original requester regarding order placement, expected delivery dates, delays and applied countermeasures.
• Performs goods receipt posting in I-Proc / Oracle based on received and validated delivery notes, ensuring correct quantities, references and dates.
• Ensures that scanned delivery notes and related supporting documents are correctly stored in the defined SharePoint structure and are easily retrievable.
• Supports clarification of basic invoice discrepancies related to I-Proc orders in collaboration with local finance / AP and the requester.
• Adheres to internal standards, policies and procedures and contributes to continuous improvement of the I-Proc purchasing process.

Qualifications

• Bachelor's degree required.
• 1-2 years data entry and/or accounting / billing / purchasing experience strongly preferred.
• Strong computer skills, proficiency in Microsoft Office applications, including Outlook, Word, and Excel. and Oracle i-proc.
• Good written and verbal communication skills in English (B2+).

Additional Information

• Hybrid work arrangement may differ depending on affiliate country, should be amenable to be onsite for 2 to 6 months.