Hybrid Night-Shift Bookkeeper: QuickBooks & AP/AR

MicroSourcing International; Pasig; Hybrid; PHP 279,000 - 502,000; Full time

Benefits offered by this job

Competitive rewards

Healthcare coverage

Paid time off

Group life insurance

Performance bonuses

Collaborative environment

Flexible work

Career growth

Inclusive culture

Job summary

MicroSourcing seeks a meticulous Bookkeeper/Clerk in Ortigas, Pasig City. The role operates in a hybrid setup with a night shift, supporting accounts payable, vendor management, commissions, and general ledger tasks.

You will post invoices, handle payments, AR activities, and assist with audits, using QuickBooks and Zywave to maintain accurate records and improve processes.

Responsibilities

• Review, code, and enter vendor invoices into the accounting system within [X business day(s)] of receipt, following established GL coding guidelines; escape any invoice with unclear coding, a new vendor or a discrepancy to the AP Supervisor before entry.
• Set up and maintain recurring bill templates in QuickBooks for fixed, repeating vendor charges once GL coding and terms have been approved by the AP Supervisor; update amounts, schedules and payment details promptly as directed.
• Generate and distribute a periodic (e.g. monthly) report of all active recurring bill templates for AP Supervisor review, flagging any upcoming renewal dates, term changes communicated by vendors or bills that appear inactive/unused.
• Maintain accurate vendor records, including W-9 collection and 1099 tracking.
• Post commissions entries in QuickBooks and the general ledger.
• Assist with bank reconciliations and general bookkeeping tasks as needed.
• Post carrier and vendor commission statements into Zywave on a timely and accurate basis.
• Reconcile commission data posted in Zywave against commission income and receipts recorded in QuickBooks each period.
• Research and resolve discrepancies between carrier commission statements, Zywave records, and QuickBooks entries.
• Maintain organized records of commission statements and reconciliation support for audit and reporting purposes.
• Prepare and send customer/client invoices and statements in a timely and accurate manner.
• Apply incoming payments (checks, ACH, credit card) to the correct customer accounts and invoices.
• Monitor accounts receivable aging and follow up on past-due balances with customers/clients.
• Reconcile the accounts receivable sub-ledger to the general ledger on a monthly basis.
• Respond to customer billing inquiries and resolve invoice discrepancies.
• Maintain accurate and organized digital and/or physical filing of AP records and supporting documentation.
• Ensure compliance with company policies, internal controls, and applicable regulations.
• Assist with preparation of 1099 filings and support annual audits by providing requested documentation.
• Generate AP aging reports and other reports as requested by leadership.
• Identify opportunities to streamline and improve accounts payable processes and controls.

Tools

QuickBooks

Zywave

Job description

Discover your 100% YOU with MicroSourcing!

Position: Bookkeeper/Clerk

Work setup: Hybrid| Night shift

Location: Ortigas, Pasig City

Why join MicroSourcing?

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
  
  

Key Responsibilities

Accounts Payable

• Review, code, and enter vendor invoices into the accounting system within [X business day(s)] of receipt, following established GL coding guidelines; escalate any invoice with unclear coding, a new vendor or a discrepancy to the AP Supervisor before entry.
• Set up and maintain recurring bill templates in QuickBooks for fixed, repeating vendor charges once GL coding and terms have been approved by the AP Supervisor; update amounts, schedules and payment details promptly as directed.
• Generate and distribute a periodic (e.g. monthly) report of all active recurring bill templates for AP Supervisor review, flagging any upcoming renewal dates, term changes communicated by vendors or bills that appear inactive/unused.
  
  

Vendor Management & Reconciliation

• Maintain accurate vendor records, including W-9 collection and 1099 tracking.
  
  

Bookkeeping & General Ledger Support

• Post commissions entries in QuickBooks and the general ledger.
• Assist with bank reconciliations and general bookkeeping tasks as needed.
  
  

Commission Processing & Reconciliation

• Post carrier and vendor commission statements into Zywave on a timely and accurate basis.
• Reconcile commission data posted in Zywave against commission income and receipts recorded in QuickBooks each period.
• Research and resolve discrepancies between carrier commission statements, Zywave records, and QuickBooks entries.
• Maintain organized records of commission statements and reconciliation support for audit and reporting purposes.
  
  

Accounts Receivable

• Prepare and send customer/client invoices and statements in a timely and accurate manner.
• Apply incoming payments (checks, ACH, credit card) to the correct customer accounts and invoices.
• Monitor accounts receivable aging and follow up on past-due balances with customers/clients.
• Reconcile the accounts receivable sub-ledger to the general ledger on a monthly basis.
• Respond to customer billing inquiries and resolve invoice discrepancies.
  
  

Compliance & Recordkeeping

• Maintain accurate and organized digital and/or physical filing of AP records and supporting documentation.
• Ensure compliance with company policies, internal controls, and applicable regulations.
• Assist with preparation of 1099 filings and support annual audits by providing requested documentation.
  
  

Reporting & Process Improvement

• Generate AP aging reports and other reports as requested by leadership.
• Identify opportunities to streamline and improve accounts payable processes and controls.
  
  

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About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply