Human Capital Ops. & Talent Acquisition Associate

FLIN; Philippines; On-site; PHP 279,000 - 502,000; Full time

Job summary

FLIN Philippines is seeking a driven Talent Acquisition & HC Operations Associate with 1–3 years of generalist experience to support human capital, general affairs, recruitment, and basic finance tasks. This role suits a builder mindset comfortable with data, vendor negotiations, and AI-enabled efficiency.

The successful candidate will manage payroll, employee records, office operations, vet vendors, assist with bookkeeping, and help streamline processes across FLIN Philippines and Indonesia.

Qualifications

• 1–3 years of generalist HR/GA experience.
• Fintech, banking, or consultancy background.
• Strong vendor management and negotiation skills.
• Proficient with data, Excel, and reporting.
• Practical use of AI tools to automate tasks.
• Excellent written and verbal English communication.

Responsibilities

• Own vendor management end-to-end: build relations, negotiate terms, track contracts, renewals, and payments.
• Process payroll accurately with external payroll vendor and resolve queries.
• Oversee facilities, office administration, and vendor coordination.
• Maintain HR records and support engagement and performance reviews.
• Handle basic IT administration and onboarding logistics.
• Support end-to-end recruitment and candidate experience.
• Coordinate with hiring managers and cross-border teams for alignment.
• Assist bookkeeping and expense tracking; verify invoices.

Skills

Vendor management

Data analysis

Excel

English proficiency

Communication

AI tools usage

Multi-tasking

Problem solving

Education

Bachelor's degree in Business/HR/Finance

Tools

Payroll system

HRIS databases

Accounting software

Job description

About The Role

We are looking for a driven and versatile Talent Acquisition & HC Operations Associate with 1-3 years of experience to act as a true generalist across human capital, general affairs, recruitment, and basic finance/accounting support. This role is built for someone with a builder mindset who is comfortable with data, vendor negotiations, multi-tasking, and applying AI tools to solve everyday operational problems.

This person will run the day-to-day operational backbone of FLIN Philippines — covering Human Capital (payroll, employee records, engagement, and recruitment support), General Affairs (office administration, facilities, vendor management, and basic IT), and a smaller but meaningful slice of Finance/Accounting (expense tracking, invoice generation and verification, coordination with tax experts, and basic bookkeeping). It's a broad, hands‑on role for someone who wants exposure across multiple functions rather than staying narrowly specialized.

This is a growth‑track position: depending on performance and individual interest, the successful candidate may later transition into a business‑facing role such as Sales or Credit Underwriting.

Key Responsibilities

Human Capital, Recruitment, and General Affairs

• Own vendor management end-to-end: build strong vendor relationships, negotiate terms, and track contracts, renewals, and payments.
• Process payroll accurately and on time in coordination with the external payroll vendor, including timekeeping verification and resolving employee payroll/benefits queries.
• Oversee facility management, ensuring the office is safe, well‑maintained, and coordinated with building management on any issues.
• Maintain and update employee records, HR databases, and support employee engagement and performance review initiatives.
• Handle basic IT administration: activate/deactivate employee email IDs and access, distribute and track company laptops/equipment, and provide first‑line IT troubleshooting.
• Support end‑to‑end recruitment for assigned roles: job postings, sourcing, resume screening, and interview scheduling.
• Coordinate closely with hiring managers to keep the candidate pipeline moving and ensure a smooth, responsive candidate experience.
• Own onboarding logistics for new hires, ensuring all paperwork, accounts, and equipment are ready before Day 1.

Basic Accounting & Finance

• Support bookkeeping and expense tracking related to Human Capital and General Affairs operations.
• Verify vendor invoices and coordinate payment processing with the Finance team.
• Maintain accurate, audit‑ready records for all related transactions.
• File all necessary direct and indirect taxation documents.
• Process Improvement & Digital Tools
• Identify manual or inefficient processes and propose automation or AI‑tool‑based solutions.
• Build and maintain simple trackers/dashboards for HR and GA data (e.g., recruitment funnel, vendor costs, payroll accuracy).
• Continuously improve SOPs and documentation for the function.

Cross‑Functional & Cross‑Border Collaboration

• Work with business and credit teams to analyze customer bank statements, check credit reports, coordinate with bureaus, and facilitate partnerships.
• Work closely with all departments within FLIN Philippines to support their day‑to‑day HR, recruitment, and business needs.
• Coordinate regularly with the Human Capital team in Indonesia to align policies, share best practices, and keep processes consistent across both branches.

Qualifications

• Education: Bachelor's degree in Business Administration, Human Resources, Finance/Accounting, or a related field.
• 1–3 years of experience in a generalist HR/GA role.
• Must have a Fintech, Banking, or Consultancy background.
• Startup or fast‑paced work experience is a plus.
• Strong vendor management and negotiation skills.
• Comfortable working with data, Excel, and reporting.
• Decent accounting/bookkeeping knowledge.
• Practical use of AI tools (e.g., ChatGPT, Claude, Gemini) to automate tasks and get work done faster.
• Has built or led something tangible before — a project, an event, a community, or a small product — from a previous job or during college.
• Strong written and verbal communication in English.
• Proactive, detail‑oriented, and a fast learner with high ownership and strong follow‑through.
• Comfortable operating with ambiguity and a broad, multi‑tasking scope of work.