HR Administrator

1840&Co; Manila; On-site; PHP 300,000 - 420,000; Full time

Job summary

Advanced Recovery Systems in Manila, Philippines seeks an HR Administrator to organize HR programs, keep records, and manage the shared inbox. You will report to the PMO Director in Integration & Transformation, handling confidential data and coordinating across time zones.

The role emphasizes HRIS reporting, Excel tracking, and supporting onboarding, offboarding, and performance processes in a multi-site setting.

Qualifications

• 2 to 3 years of experience in HR administration or HR support.
• Experience managing a shared inbox and responding to a high volume of requests.
• Proficient with HRIS reports and Excel data checks.
• Discretion handling confidential information.
• Strong organization and meticulous attention to detail.
• Professional written communication.
• Familiarity with U.S. HR processes such as onboarding and I-9 verification preferred.
• Healthcare or multi-site organization experience preferred.
• Bachelor's degree in HR, business, healthcare administration, finance, or related field preferred.
• SHRM-CP or an HR administration certificate is a plus.

Responsibilities

• Manage the HR inbox, triage messages, and route to the right owner.
• Track requests through closure and follow up on delays.
• Draft HR correspondence and communications for review.
• Maintain response templates and FAQs in a shared library.
• Protect confidential employee information.
• Run standard and ad hoc HRIS reports (headcount, hires, terminations, turnover, training).
• Validate data across sources and flag discrepancies.
• Audit employee records and coordinate corrections.
• Build and maintain Excel trackers and simple dashboards.
• Schedule meetings, interviews, and coordinate across time zones.
• Prepare agendas, take notes, and follow up on action items.
• Coordinate onboarding and offboarding logistics.
• Support recruiting with interview scheduling.
• Track HR initiatives in Monday.com and maintain timelines.
• Maintain HR documentation including policies and templates.
• Track compliance items (I-9, policy acknowledgments, training).
• Support performance review cycles and recognition programs.
• Suggest simpler processes for recurring HR administrative work.

Skills

HR administration

Data handling

Excel proficiency

Communication skills

Education

Bachelor's degree in HR, business, healthcare administration, finance, or related field

Tools

UKG

Workday

ADP

Paycom

BambooHR

Outlook

Teams

SharePoint

Excel

PowerPoint

Monday.com

AI productivity tools

Job description

POSITION SUMMARY

The HR Administrator keeps HR programs and initiatives at Advanced Recovery Systems organized, responsive, and on schedule. This person owns the day-to-day administrative work behind them: managing the shared HR inbox, running reports, scheduling meetings, and keeping records, trackers, and documentation current.

Reporting to the PMO Director in the Integration & Transformation team, this role works hands on across HR initiatives and the team's broader portfolio. It suits a highly organized administrator who handles confidential information with care, follows every request through to closure, and is comfortable working with data.

CORE RESPONSIBILITIES

HR Inbox & Employee Requests 30% of time

• Manage the shared HR inbox: triage messages, answer routine questions, and route the rest to the right owner.
• Track every request through to closure and follow up when responses stall.
• Draft HR correspondence and communications, such as letters, memos, announcements, and employee updates, for review.
• Keep response templates and FAQs current in a shared SharePoint library so the team always works from the latest versions.
• Handle employee information with discretion and protect confidential data.

Reporting & HR Data 25% of time

• Run standard and ad hoc HRIS reports, such as headcount, new hires, terminations, turnover, and training completion.
• Validate and reconcile data across sources, and flag discrepancies before reports go out.
• Audit employee records for accuracy and work with the right owners to correct them.
• Build and maintain Excel trackers and simple dashboards for HR leaders.

Scheduling & Coordination 25% of time

• Schedule meetings, interviews, and recurring reviews, and manage calendars across time zones.
• Prepare agendas and materials, take notes, and follow up on action items.
• Coordinate onboarding and offboarding logistics, including paperwork, orientation scheduling, and system access requests.
• Support recruiting with interview scheduling and candidate communication.

HR Initiatives, Records & Compliance 20% of time

• Track HR initiatives in Monday.com, keeping timelines, owners, and status updates current.
• Maintain HR documentation, including policies, SOPs, templates, and organized digital files.
• Track compliance items such as I-9 completion, policy acknowledgments, and required training.
• Support performance review cycles and employee recognition programs with scheduling, reminders, and tracking.
• Suggest simpler ways to handle recurring HR administrative work.

QUALIFICATIONS & EXPERIENCE

• 2 to 3 years of experience in HR administration, HR support, or administrative coordination.
• Experience managing a shared inbox or a high volume of requests with accuracy and timely follow-up.
• Comfort running HRIS reports and working with data in Excel, with an eye for numbers that do not add up.
• Proven discretion with confidential employee information.
• Strong organization and attention to detail across many open items at once.
• Clear, professional written communication.
• Familiarity with U.S. HR processes such as onboarding, employee records, and I-9 verification preferred.
• Healthcare or multi-site organization experience preferred.
• Bachelor's degree in human resources, business, healthcare administration, finance, or a related field preferred.
• SHRM-CP or an HR administration certificate is a plus.

TECHNICAL SKILLS & TOOLS

• An HRIS such as UKG, Workday, ADP, Paycom, or BambooHR: running reports and updating records.
• Microsoft Outlook, Teams, and SharePoint: shared mailboxes, calendars, and file management.
• Microsoft Excel: lookups, pivot tables, and clean trackers.
• Microsoft Word and PowerPoint: letters, templates, and simple slides.
• Monday.com or a similar work management platform.
• AI productivity tools such as Claude, ChatGPT, or Microsoft Copilot.