HR & Admin Manager

Keywest Internationale Sales

Quezon City

On-site

PHP 700,000 - 1,100,000

Full time

14 days+

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Benefits offered by this job

Direct Hire Employment

Competitive Salary Package

15 Days Paid Leave (Pro-rated)

Government‑Mandated Benefits

13th Month Pay

Perfect Attendance Bonus

Employee Discounts on Company Products

Company‑Sponsored Team Building &

Career Growth & Advancement

Cross‑Functional Exposure

Leadership Opportunities

Continuous Learning & Professional Dev

Supportive and Collaborative Work

Job summary

Optimum Prime Industrial Sales Corp. is seeking an experienced HR & Admin Manager to lead HR and administrative functions across our shared services setup in Manila. You will develop HR policies, ensure labor law compliance, and drive talent acquisition, employee relations, and performance management.

You will partner with top management to implement strategic HR initiatives and efficiency improvements. The role focuses on policy development, workforce planning, payroll oversight, benefits, and

Qualifications

Bachelor's Degree in Psychology, Human Resource Management, Business Administration, or a related field.
At least 3–5 years of progressive HR experience, including 2 years in a supervisory or managerial role.
Strong knowledge of Recruitment & Talent Acquisition, Employee & Labor Relations, Compensation & Benefits, Payroll & Timekeeping, Performance Management, Learning & Development, HR Administration.
Thorough understanding of the Philippine Labor Code and statutory compliance.
Experience supporting multiple business units or a Shared Services environment is an advantage.
Experience in HR policy development, process improvement, and HRIS implementation is preferred.
Excellent leadership, communication, analytical, and organizational skills.
Proficient in Microsoft Office and HRIS/Payroll systems.
Demonstrates professionalism, integrity, and confidentiality.

Responsibilities

Lead and oversee all HR functions across assigned companies.
Develop and improve HR policies, systems, and procedures.
Ensure compliance with Philippine labor laws and company policies.
Partner with Management to support business goals through effective HR strategies.
Manage the full recruitment lifecycle—from manpower planning to onboarding and regularization.
Collaborate with Department Heads to meet staffing requirements.
Build talent pipelines and strengthen employer branding.
Handle employee concerns, disciplinary cases, investigations, and conflict resolution.
Prepare HR documentation and provide guidance to supervisors and managers.
Lead employee engagement, recognition, and wellness initiatives.
Manage performance evaluations, employee development, promotions, and regularization.
Coordinate training and learning initiatives.
Drive succession planning, competency development, and HR process improvements.
Oversee timekeeping, payroll preparation, employee benefits, and government‑mandated contributions.
Maintain accurate HR records and ensure compliance with DOLE, SSS, PhilHealth, Pag‑IBIG, BIR, and other regulatory requirements.
Prepare HR reports, dashboards, and management updates.
Supervise office administration, facilities, company assets, workplace safety, and general services.
Coordinate with vendors and service providers.
Ensure timely renewal of permits, licenses, and regulatory requirements.
Lead, coach, and develop the HR & Administration team.
Establish departmental KPIs and performance standards.
Recommend initiatives that improve operational efficiency and employee experience.

Skills

HR Leadership

Recruitment & Talent Acquisition

Employee Relations

Payroll & Timekeeping

Performance Management

HR Administration

Education

Bachelor's Degree in Psychology, HRM, BA or related field

Tools

HRIS/Payroll systems

Job description

HR & Admin Manager

Shared Services | Optimum Prime Industrial Sales Corp.

About the Role

Optimum Prime Industrial Sales Corp. is looking for an experienced and proactive HR & Admin Manager to join our Shared Services Team. In this role, you will primarily support Keywest Internationale Sales Corp. while providing HR and administrative support to other affiliated companies as needed.

We're looking for a strategic leader who is passionate about people development, process improvement, compliance, and building a positive workplace culture.

Job Summary

The HR & Admin Manager oversees all Human Resources and Administrative functions, ensuring that HR strategies, policies, and operations support business objectives while remaining compliant with Philippine labor laws and government regulations.

Working closely with Top Management and Department Heads, you will help strengthen organizational effectiveness, develop talent, and drive continuous improvement across the organization.

Key Responsibilities

Human Resources Leadership

Lead and oversee all HR functions across assigned companies.
Develop and improve HR policies, systems, and procedures.
Ensure compliance with Philippine labor laws and company policies.
Partner with Management to support business goals through effective HR strategies.

Recruitment & Talent Acquisition

Manage the full recruitment lifecycle—from manpower planning to onboarding and regularization.
Collaborate with Department Heads to meet staffing requirements.
Build talent pipelines and strengthen employer branding.

Employee Relations

Handle employee concerns, disciplinary cases, investigations, and conflict resolution.
Prepare HR documentation and provide guidance to supervisors and managers.
Lead employee engagement, recognition, and wellness initiatives.

Performance & Organizational Development

Manage performance evaluations, employee development, promotions, and regularization.
Coordinate training and learning initiatives.
Drive succession planning, competency development, and HR process improvements.

Compensation, Benefits & Compliance

Oversee timekeeping, payroll preparation, employee benefits, and government‑mandated contributions.
Maintain accurate HR records and ensure compliance with DOLE, SSS, PhilHealth, Pag‑IBIG, BIR, and other regulatory requirements.
Prepare HR reports, dashboards, and management updates.

Administration & Operations

Supervise office administration, facilities, company assets, workplace safety, and general services.
Coordinate with vendors and service providers.
Ensure timely renewal of permits, licenses, and regulatory requirements.

Leadership

Lead, coach, and develop the HR & Administration team.
Establish departmental KPIs and performance standards.
Recommend initiatives that improve operational efficiency and employee experience.
Perform other duties assigned by Management.

Qualifications

Bachelor's Degree in Psychology, Human Resource Management, Business Administration, or a related field.
At least 3–5 years of progressive HR experience, including 2 years in a supervisory or managerial role.
Strong knowledge of:
- Recruitment & Talent Acquisition
- Employee & Labor Relations
- Compensation & Benefits
- Payroll & Timekeeping
- Performance Management
- Learning & Development
- HR Administration
Thorough understanding of the Philippine Labor Code and statutory compliance.
Experience supporting multiple business units or a Shared Services environment is an advantage.
Experience in HR policy development, process improvement, and HRIS implementation is preferred.
Excellent leadership, communication, analytical, and organizational skills.
Proficient in Microsoft Office and HRIS/Payroll systems.
Demonstrates professionalism, integrity, and confidentiality.

Work Setup: Onsite

Why Join Us?

At Optimum Prime Industrial Sales Corp., we believe our people are our greatest asset. Join a growing Shared Services organization where you'll have the opportunity to lead meaningful initiatives, collaborate across multiple businesses, and make a lasting impact.

Employee Benefits & Perks