HEALTH INFORMATION ANALYST - FULL TIME

WATSON CLINIC; Quezon City; On-site; PHP 223,200 - 334,800; Full time

Job summary

WATSON CLINIC in Quezon City seeks a Medical Records Clerk to manage medical documentation. Responsibilities include pulling and filing charts, preparing chart packs, and monitoring dictation systems. Applicants should have a High School diploma or GED and 1-2 years of related experience. Proficiency in applications related to medical records management is beneficial. The role demands attention to detail and the ability to troubleshoot minor technical issues.

Qualifications

• High School graduate or GED required.
• One or two years related experience.

Responsibilities

• Pull up prior medical record charts and file them as necessary.
• Prepare chart packs and maintain chart assembly inventory.
• Monitor dictation systems to ensure all patients have dictation reports.
• Coordinate receipt of dictation and handle communications with transcription company.
• File incoming reports and charts daily.
• Process release of information requests as needed.
• Prepare records for scanning and ensure complete documentation.
• Utilize applications to log and track medical record deficiencies.
• Troubleshoot minor PC and printer issues.
• Assist physicians with record completion and dictation systems.

Job description

Essential Functions

• Pull up prior medical record charts, route according to surgery schedule procedure or medical record requests and refile as necessary.
• Prepare chart packs, print preference cards and keep chart assembly inventory stocked. H&P's are placed in patient care binders prior to surgery.
• Monitors dictation systems to ensure each patient has a dictated operative report and notifies physician and management of pending reports. Performs QA chart analysis to ensure diagnostic reports and other medical record deficiencies are routed to the appropriate physician for completion. Keeps management aware of physician issues and deficiencies.
• Coordinates receipt of dictation between transcription company and facility through mytranscribe Intrascript printing application; sends out carbon copy reports. Handles any issues between the entities that may arise and informs management of any issues.
• Ensures incoming reports, charts and other loose paperwork are filed on a daily basis once finalized.
• Understands and is able to process release of information requests i.e. subpoenas according to departmental procedures and when required makes court appearances as the Medical Records Custodian.
• Prepares medical records to be scanned into Laserfiche while making sure that the chart is completely scanned, images are present and visible prior to destruction of the record.
• Utilize and understands applications i.e. Paragon, AdvantX, DVI, Laserfiche, Mytranscribe in order to log and track medical record deficiencies and complete daily tasks.
• Demonstrate ability to troubleshoot minor PC, printer, and fax problems and/or reports to appropriate personnel.
• Demonstrate ability to assist physicians with record completion policies, dictation system and/or other H.I.S. applications without assistance.

Required Education and Experience

High School graduate or GED. One or two years related experience