Grant Operations Specialist: Drive Precise Submissions

Goodstack; Cebu City; On-site; PHP 279,000 - 469,000; Full time

Job summary

Goodstack in Cebu City is seeking a Grant Operations Administrator to ensure grant applications move smoothly from intake to final submission. You will set up grant calendars, extract questions from funder portals, compile materials, and review submissions for accuracy and coherence before submitting.

The ideal candidate has 0–2 years in administrative roles, exceptional precision in data entry and proofreading, and comfort with Notion, Google Workspace, and CRMs.

Qualifications

• 0–2 years of experience in administrative, operations, or data entry roles.
• Exceptional precision in data entry, copy‑pasting, and proofreading.
• Ability to manage multiple deadlines, maintain calendars, and work proactively.
• Comfort navigating new software platforms, web portals, forms, and cloud‑based databases (e.g., Notion, Google Workspace, CRMs).
• Strong basic written English skills to ensure submitted applications look clean, professional, and well‑structured.

Responsibilities

• Create, update, and maintain structured grant calendars for assigned non‑profit clients to track upcoming deadlines and submission milestones.
• Monitor key internal target dates to ensure writers, admins, and clients stay on track for timely submission.
• Access funder portals and application software to extract exact questions, word limits, formatting rules, and required attachments.
• Format extracted questions into standardized templates for Grant Writers to ensure no technical requirements are missed.
• Set up client login credentials and basic profile information on external portal platforms.
• Input and copy‑paste completed, client‑approved narrative content into funder portals accurately.
• Gather, format, and attach necessary non‑profit supporting documents (e.g., financial statements, tax forms, board lists).
• Ensure every form field is filled correctly, verifying that no placeholder text or missing answers remain.
• Conduct final proofreading and formatting checks to verify the application reads coherently within the portal UI.
• Confirm that narrative answers directly match the portal fields and adhere to character/word limits.
• Raise immediate flags to the team if any discrepancies or missing information could delay submission.
• Execute the final electronic grant submission once all approvals are cleared.
• Record completed submissions and update task statuses in AgentPro to trigger automated notifications.

Skills

Data entry accuracy

Proofreading

Calendar management

Detail-oriented

Written English

Tools

Notion

Google Workspace

CRMs

Job description

Goodstack in Cebu City is seeking a Grant Operations Administrator to ensure grant applications move smoothly from intake to final submission. You will set up grant calendars, extract questions from funder portals, compile materials, and review submissions for accuracy and coherence before submitting.

The ideal candidate has 0–2 years in administrative roles, exceptional precision in data entry and proofreading, and comfort with Notion, Google Workspace, and CRMs.