Full-Time Senior Bookkeeper

AgentSync; Philippines; Remote; PHP 826,000 - 910,000; Full time

Job summary

AgentSync is seeking an experienced bookkeeper to support an Australian veterinary business with Xero-based multi-entity bookkeeping and cash flow visibility. You will work closely with owners, managers and external accountants to streamline day-to-day finance operations and improve reporting across entities.

The role focuses on accurate reconciliations, timely month-end reporting and payroll support for a ~70-person team.

Qualifications

• 6+ years in bookkeeping or finance operations.
• Multi-entity bookkeeping and inter-entity transactions.
• Advanced Xero proficiency with reconciliations.
• Strong cash flow management and reporting.
• Excellent communication in virtual teams.

Responsibilities

• Manage day-to-day bookkeeping in Xero for multiple entities.
• Prepare weekly cash flow reports and month-end summaries.
• Handle accounts payable and client receipts.
• Liaise with external accountants on month-end reporting.
• Support payroll processes for ~70 staff.

Skills

6+ years exp

Xero proficiency

Cash flow management

Communication skills

Proactive ownership

Tools

Xero

Google Workspace

Payroll platform

Job description

• Manage Xero bookkeeping and inter-entity reconciliations
• Prepare cash flow reports and manage accounts payable
• Support month-end reporting, accountants and payroll

• Manage Xero bookkeeping and inter-entity reconciliations
• Prepare cash flow reports and manage accounts payable
• Support month-end reporting, accountants and payroll

Schedule: Full-time, Monday to Friday, 9:00am to 6:00pm Melbourne time (AEST/AEDT), including an unpaid lunch break

Compensation: ₱74,000 gross monthly pay + ₱7,500 non-taxable allowance

Role Overview

Support an established and growing Australian veterinary business operating across multiple clinic sites and associated property entities. Reporting to the business owner and operations manager, you will work closely with the internal team and external accountants to take genuine ownership of day-to-day finance operations across multiple entities. The role will remove a significant amount of financial administration from the owner and management team while improving cash flow visibility across the business. It suits a commercially minded, personable professional who enjoys working with numbers and building strong working relationships within a remote team.

Key Responsibilities

Multi-Entity Bookkeeping & Reconciliations

• Manage day-to-day bookkeeping in Xero for the main operating entity and associated property entities
• Complete bank reconciliations and accurately process inter-entity transactions
• Maintain clean, accurate and well-organised Xero files across all entities
• Support the transition of existing day-to-day bookkeeping responsibilities into the role

Cash Flow Reporting & Financial Visibility

• Prepare weekly cash flow reports, along with end-of-week and end-of-month summaries
• Monitor fund movements between accounts and entities to cover upcoming payments, bills and tax obligations
• Combine data from Xero and other business reporting platforms to improve financial visibility
• Support the business owner with budgeting and cash flow planning

Accounts Payable, Payments & Client Receipts

• Manage accounts payable and enter payment details into the payment platform for owner approval
• Reconcile client payments, including bank transfers and pet insurance payments, and allocate them in the practice management system
• Follow up receipts, invoices and supporting documents with clinic teams, suppliers and staff

Month-End & Accountant Liaison

• Prepare clean and complete month-end financial information
• Attend monthly meetings with the external accountants and action follow-up items
• Ensure data entry and reporting meet the external accountants' requirements

Payroll Support

• Work alongside the People & Culture team to learn and support fortnightly payroll for a team of approximately 70 staff
• Act as payroll backup when required, covering award wages, salaried staff, bonuses and surcharge payments
• Progressively take on greater payroll responsibility as the role develops

Required Skills & Experience

• Minimum of 6+ years of experience in bookkeeping or finance operations, including multi-entity bookkeeping and inter-entity transactions
• Advanced proficiency in Xero, including bank reconciliations and maintaining clean records across multiple entities
• Strong understanding of cash flow management, with the ability to track fund movements across multiple accounts and entities
• Confident, personable communicator who engages well in virtual meetings and builds strong relationships with owners, staff and external advisers
• Proactive and commercially minded, with the ability to take genuine ownership of finance operations without waiting to be directed

Preferred Skills

• Background in, or interest in, property development or property trust bookkeeping
• Experience processing Australian payroll, including award wages, bonuses and penalty rates
• Experience working directly with external accountants on month-end and reporting

Tools & Software Proficiency

• Core Systems (Must-have): Xero
• Accounting & Finance Tools: Veterinary practice management system, business banking portal (read-only access), payment approval platform (training provided)
• Communication & Collaboration: Google Workspace