Front Desk & Office Operations Intern

Hammerjack; Makati; On-site; PHP 65,000 - 74,000; Full time

Benefits offered by this job

Unli coffee made by our in-house baro

Free drinks, snacks & goodies

Free meal every Wednesdays/Thursdays

Company-provided equipment

Fun company events & activities

₱350 daily allowance

Hands-on training aligned with your-c

Job summary

Hammerjack in Manila invites applications for a General Services and Workplace Services Intern to support administrative and operational tasks across facilities, inventory, pantry, events, and vendor coordination. The role offers hands-on training and exposure to the day-to-day running of a busy workplace.

As an enrolled student, you will gain practical experience while assisting the General Services Officer, preparing documents, organizing spaces, and helping with meetings and supplier

Qualifications

• Currently enrolled in college/university program.
• Basic knowledge of MS Office, Google Workspace or similar productivity tools.
• Good communication and interpersonal skills.
• Organized, detail-oriented, and able to maintain accurate records.
• Proactive, dependable, and willing to learn.
• Able to work with different teams and handle multiple administrative tasks.
• Willing to perform both administrative and operational tasks.

Responsibilities

• Assist with day-to-day administrative and operational activities of the General Services Department.
• Assist in responding to and coordinating employee and workplace-related requests.
• Prepare, organize, scan, file, and maintain administrative documents and records.
• Encode data and update departmental trackers, logs, and monitoring reports.
• Assist in preparing administrative forms, reports, and other department documentation.
• Support gate pass, access, delivery, and other office-related requests and records.
• Assist in ensuring meeting rooms, common areas, and workspaces are properly prepared and maintained.
• Support meeting room setups, office arrangements, and workplace readiness activities.
• Assist in monitoring workplace and facility concerns and coordinating with the appropriate team or service provider.
• Support scheduled maintenance activities, inspections, and other workplace-related requirements.
• Assist in monitoring and reporting office facility or equipment concerns to the General Services Officer.
• Assist in monitoring office, pantry, and workplace supplies.
• Conduct inventory counts and update inventory monitoring records.
• Assist in organizing storage areas, supply cabinets, and stockrooms.
• Monitor stock levels and report replenishment requirements.
• Receive, check, sort, and properly distribute deliveries and supplies.
• Assist in maintaining accurate records of issued and received supplies.
• Assist in maintaining pantry cleanliness, organization, and workplace readiness.
• Assist in monitoring pantry supplies and replenishment requirements.
• Support employee meal, beverage, and other workplace service arrangements.
• Assist with employee requests and other General Services-related services as assigned.
• Provide administrative and logistical support for company events, employee activities, meetings, and workplace programs.
• Assist with event preparation, venue setup, materials, supplies, and coordination.
• Support post-event documentation and inventory monitoring when required.
• Assist in coordinating with suppliers, vendors, couriers, and service providers for routine requirements.
• Assist in monitoring delivery schedules, service appointments, and pending requests.
• Help maintain vendor-related documents, records, and monitoring trackers.
• Perform other General Services and administrative duties as assigned by the General Services Officer.

Skills

MS Office

Google Workspace

Communication skills

Organized

Teamwork

Proactive

Multitasking

Education

Currently enrolled in college/university program

Job description

Hammerjack in Manila invites applications for a General Services and Workplace Services Intern to support administrative and operational tasks across facilities, inventory, pantry, events, and vendor coordination. The role offers hands-on training and exposure to the day-to-day running of a busy workplace.

As an enrolled student, you will gain practical experience while assisting the General Services Officer, preparing documents, organizing spaces, and helping with meetings and supplier