Foundation Coordinator

Hexagon Group of Companies; Quezon; On-site; PHP 180,000 - 300,000; Full time

Job summary

Hexagon Group of Companies in the Philippines is seeking a capable administrator to manage scholarship grants and oversee related processes. The role interfaces with Scholars, the Foundation President, Trustees, and school partners.

You will screen applicants, monitor scholar performance, and ensure policy compliance. The position also involves coordinating external meetings, drafting policies, and supporting socio‑civic activities.

Qualifications

• College graduate preferably Social Work
• At least one (1) year of experience in administrative or office support position, preferably in a scholarship foundation
• Proficiency in MS Office Suite and Google Apps
• Familiarity with basic accounting and legal concepts
• Preferably willing to go on field work

Responsibilities

• Acts as Liaison between Scholars, the President, Trustees and Officers; School Heads and Coordinators; Barangay Officials and other Social Welfare Agencies
• Assists the Foundation President in screening new applicants
• Monitors scholars’ performance and their compliance with Foundation policy and requirements
• Ensures pertinent documents and policies are complied with and enforced appropriately
• Represents the Foundation during external meetings with various institutions
• Assists in drafting and improving Foundation policies for trustee approval
• Assists in the preparation and holding of socio civic programs, regular meetings, celebrations, and other foundation activities
• Coordinates concerns of Bacolod Foundation Coordinator
• Process and coordinates release of scholarship grants in a timely and accurate manner
• Assists in the procurement of supplies and assets needed by the Foundation
• Prepares accomplishment reports of the foundation

Education

Social Work degree

Tools

MS Office Suite

Google Apps

Basic accounting concepts

Legal concepts

Willingness to go on field work

Job description

Responsible for managing and overseeing the scholarship grants issued by the Foundation.

Duties And Responsibilities

• Acts as Liaison between the Scholars, the President, Trustees and Officers; School Heads and Coordinators; Barangay Officials and other Social Welfare Agencies
• Assists the Foundation President in screening new applicants
• Monitors scholars’ performance and their compliance with Foundation policy and requirements
• Ensures pertinent documents and policies are complied with and enforced appropriately (MOA with partner schools, scholarship policy); safekeeps and updates records of scholars, and keeps transactions updated/liquidated in a timely manner
• Represents the Foundation during external meetings with various institutions
• Assists the Foundation President in drafting and improving Foundation policies for trustee approval
• Assists in the preparation and holding of socio civic programs, regular meetings, celebrations, and other foundation activities (fundraising activities)
• Coordinates concerns of Bacolod Foundation Coordinator
• Process and coordinates release of scholarship grants in a timely and accurate manner
• Assists in the procurement of supplies and assets needed by the Foundation
• Prepares accomplishment reports of the foundation

Minimum Qualifications

• College graduate preferably Social Work
• At least one (1) year of experience in administrative or office support position, preferably in a scholarship foundation
• Proficiency in MS Office Suite and Google Apps
• Familiarity with basic accounting and legal concepts
• Preferably willing to go on field work