Finance & Operations Virtual Assistant

Go Remote Staff Pty Ltd; Cebu City; Remote; PHP 391,000 - 502,000; Full time

Benefits offered by this job

Prepaid HMO

Paid time off

Performance bonus

Job summary

Go Remote Staff Pty Ltd is seeking a Finance and Operations Virtual Assistant to own daily financial administration for an Australian client. The role focuses on invoicing, receivables, reconciliations and SOP development, reporting to the Director from a remote setup in the Philippines.

Ideal candidates have 3–5 years in AR/invoicing, strong Xero skills and excellent English, with precise record-keeping and the ability to work independently and meet deadlines.

Qualifications

• 3–5 years of hands-on accounts receivable, invoicing or financial admin experience.
• Proven end-to-end invoicing, receivables, reconciliations and collections.
• Strong working proficiency in Xero and English communication.
• Excellent numerical accuracy and disciplined record-keeping.
• Experience creating or maintaining standard operating procedures.

Responsibilities

• Prepare, review and issue client invoices per schedules and contracts.
• Manage accounts receivable from invoice creation to payment allocation and closure.
• Monitor aged receivables and escalate overdue balances as needed.
• Verify billing data accuracy and correct discrepancies before release.
• Process invoice and receipt records with proper coding and categorisation.
• Perform reconciliations and resolve unmatched transactions.
• Prepare remittance advice and support accounts payable processing.
• Maintain organised finance records for review and audit.
• Support month-end activities across AR and AP functions.
• Develop and update SOPs for Xero and related workflows.
• Identify gaps and suggest practical process improvements.
• Track tasks, flag anomalies and ensure information completeness.

Skills

Accounts receivable

Invoicing

Bookkeeping

Financial admin

Xero

English proficiency

SOP documentation

Tools

Dext

Budgetly

ClickUp

ShiftCare

Astalty

Job description

The Finance Role That Turns Busy Processes Into Reliable Systems

Our client is an established Australian organisation working across disability support, inclusion, ageing and community services. Its work turns complex service needs and planning requirements into clear, practical next steps for individuals, families and organisations.

They are looking for a Finance and Operations Virtual Assistant who can take ownership of day-to-day financial administration and work directly with the Director. This is a focused role for someone who prefers clear accountability over a broad generalist workload.

Your day will centre on invoicing, accounts receivable, transaction processing, reconciliations, remittances, accounts payable support and process documentation. You will keep financial records current, follow outstanding items through to resolution and build useful SOPs across Xero and the role's other finance and administration processes.

If you are methodical, confident in Xero and motivated by making processes accurate and dependable, we would like to hear from you.

What you'll be doing:

• Preparing, reviewing and issuing accurate client invoices according to agreed schedules and service agreements.
• Managing the accounts receivable cycle from invoice creation through payment allocation, follow-up and account closure.
• Monitoring aged receivables, following up outstanding balances professionally and escalating overdue accounts when appropriate.
• Checking billing data for accuracy and correcting discrepancies before invoices are released.
• Processing invoice and receipt records with accurate coding and categorisation.
• Completing bank, card and account reconciliations and resolving unmatched or unreconciled transactions.
• Preparing remittance advice and supporting accounts payable processing, supplier queries and payment preparation.
• Maintaining complete, organised finance records that are ready for review.
• Supporting month-end activities across accounts receivable and accounts payable.
• Developing and maintaining SOPs for Xero and other finance and administration workflows.
• Identifying process gaps or duplicated work and recommending practical improvements.
• Tracking tasks accurately and raising anomalies or missing information proactively.

What you'll bring:

• 3-5 years of hands-on experience in accounts receivable, invoicing, bookkeeping or financial administration.
• Proven experience managing end-to-end invoicing and receivables, including reconciliations and collection follow-up.
• Strong working proficiency in Xero.
• Excellent written and spoken English, with the confidence to communicate directly with the Director.
• Strong numerical accuracy, attention to detail and disciplined record-keeping.
• Experience creating, documenting or maintaining standard operating procedures.
• The ability to organise your workload, meet deadlines and work independently.
• Reliable high-speed internet and a dedicated professional home-office setup.

Nice to have:

• Experience using Dext or a similar invoice and receipt capture platform.
• Familiarity with Budgetly or another corporate card reconciliation system.
• Experience with ClickUp or a comparable task-management platform.
• Exposure to ShiftCare, Astalty or similar care-sector systems.
• Experience supporting an Australian business.
• Knowledge of the NDIS, disability services, aged care or related administration.

Why Join Our Client:

• Own a clearly defined finance function rather than an unfocused generalist workload.
• Work directly with the Director and make a visible operational contribution.
• Join an established, purpose-led Australian organisation.
• Improve systems, documentation and financial visibility as the organisation grows.
• Work remotely from the Philippines during an Australia-aligned day shift.

Compensation and benefits:

• Starting Offer at PHP 35,000–45,000 per month, per based on experience.
• Full-time independent-contractor engagement
• Permanent work-from-home setup
• NSW-aligned schedule; Manila hours change with Australian daylight saving
• Benefits: Prepaid HMO + Paid time off + Performance bonus

Additional information

• Full-time, permanent work-from-home role with a day-shift schedule
• Prepaid HMO, paid time off, and performance bonus
• Starting Offer at P35,000 with an excellent long-term career opportunity