Finance & Logistics Administrator: Reconciliations & Invoicing

MicroSourcing International; Quezon City; On-site; PHP 420,000 - 660,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Dependents coverage

Performance bonuses

Paid time-off with cash conversion

Group life insurance

Job summary

MicroSourcing is seeking a Finance Administration Officer to manage end-to-end financial operations onsite at Global One, Eastwood, Quezon City. You will handle bulk delivery reconciliations, invoicing, RCTIs, and supplier payables while ensuring accurate stock records and compliance with SOPs.

Ideal candidates have strong MS Excel skills and experience in logistics finance, with a hands-on approach to improving inventory and billing workflows in a fast-paced environment.

Qualifications

• Experience in operational accounting, accounts payable, or inventory administration in logistics or distribution.
• Experience reconciling deliveries and processing Recipient Created Tax Invoices (RCTIs).
• Stocktake reconciliation against ERP and investigation of variances.
• Intermediate to advanced MS Excel skills (VLOOKUP/XLOOKUP, pivot tables).
• Adherence to SOPs and internal controls.

Responsibilities

• Bulk delivery reconciliations & customer invoicing.
• RCTI & contractor payment processing.
• Supplier accounts payable administration.
• Inventory control & stocktake administration.
• Driver compliance & operational reporting.
• SOP development & process optimization.

Skills

Finance & Operational Admin

Delivery Reconciliations

RCTI Processing

Inventory Control

MS Excel

Tools

Pronto Xi ERP

TrackAbout

Job description

Discover your 100% YOU with MicroSourcing!

Position: Finance Administration Officer

Location: Global One, Eastwood, Quezon City

Work setup & shift: Onsite | Day Shift

Why join MicroSourcing?

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
  
  

Your Role

As a Finance Administration Officer, you will:

• Bulk Delivery Reconciliations & Customer Invoicing: Execute end-of-day trip reconciliations for bulk gas deliveries, generate purchase orders at landed cost, process customer invoices, and resolve delivery quantity/rate variances.
• RCTI & Contractor Payment Processing: Compile data for Recipient Created Tax Invoices (RCTIs), process contractor payments for gas deliveries, confirm branch delivery receipts, and update driver pay rates.
• Supplier Accounts Payable Administration: Raise purchase orders, match delivery receipts, and process invoices and payments for national gas suppliers and transportation contractors.
• Inventory Control & Stocktake Administration: Consolidate branch stocktake data, investigate inventory variances to root causes, upload stock balances into Pronto ERP, and register barcodes in TrackAbout cylinder tracking software.
• Driver Compliance & Operational Reporting: Generate weekly driver compliance reports cross-referencing Pronto and TrackAbout data to identify tracking gaps or unverified deliveries.
• SOP Development & Process Optimization: Develop Standard Operating Procedures (SOPs), strengthen internal financial controls, and continuously improve inventory and billing workflows.
  
  

What You Need

Non-negotiables

• Finance & Operational Administration Experience: Proven track record in operational accounting, accounts payable, delivery reconciliations, or inventory administration within a logistics or distribution environment.
• Delivery Reconciliations & RCTI Processing: Practical experience conducting trip reconciliations, managing Recipient Created Tax Invoices (RCTIs), and resolving contractor billing variances.
• Inventory Control & Variance Investigation: Demonstrated capability to reconcile physical stocktakes against ERP records and investigate inventory discrepancies to root cause.
• Intermediate to Advanced MS Excel Skills: Strong capability in MS Excel for data consolidation, VLOOKUP/XLOOKUP functions, pivot tables, and variance reconciliations.
• Procedure Adherence & Internal Controls: High discipline in following and developing SOPs, maintaining financial audit trails, and enforcing company policy controls.
  
  

Preferred Skills/expertise

• Practical experience using Pronto Xi ERP or TrackAbout asset tracking software.
• Background in fuel, gas, industrial chemical, freight, or multi-site distribution industries.
• Experience managing contractor rates, purchase order frameworks, and accounts payable approvals.
• Demonstrated experience driving process improvement initiatives within finance operations.
  
  

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About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply