Finance & Administrative Specialist

Guerilla; Mabalacat; On-site; PHP 1,528,000 - 2,619,000; Full time

Job summary

Guerilla is seeking a detail-oriented administrator to manage job setup, invoicing, and procurement using simPRO. The role includes sourcing parts, handling supplier coordination, and maintaining accurate records across accounts payable/receivable while supporting field-service operations.

The candidate will track inventory, prepare quotes and purchase orders, and provide general administrative support to ensure smooth daily operations in a busy service environment.

Qualifications

• Hands-on simPRO experience with job creation, invoicing, POs and record management.
• Strong bookkeeping, AP/AR, reconciliations, purchasing and supplier coordination.
• Experience supporting field-service/trades businesses; proficient in English.

Responsibilities

• Set up and managed jobs in simPRO with accurate data, invoicing, and records.
• Prepare quotes, invoices, purchase orders, and manage AP/AR records.
• Source parts and materials, compare supplier pricing, manage orders, deliveries and returns.
• Maintain supplier, stock, job, and operational records while monitoring inventory and reordering.
• Provide administrative support including scheduling, meetings, documentation, and reports.

Skills

simPRO operations

Accounts & Procurement

English communication

Attention to detail

Tools

simPRO

Xero

MYOB

Job description

This role focuses on job administration, accounts, office administration, supplier management, and parts procurement. The successful candidate will source the parts and materials technicians need while keeping purchasing, invoicing, and records accurate. Day-to-day tasks are centred on simPRO, so confident, hands-on simPRO experience is essential. This role does not involve scheduling or dispatching technicians.

Salary Range: 35,000 - 60,000
Shift Time: Monday-Friday [06:00AM-03:00 PM] | AU Shift | Full Time

Responsibilities:

• Set up and managed jobs in simPRO, including accurate data entry, job records, and invoicing.

• Prepared quotes, invoices, purchase orders, and maintained accounts payable/receivable records.

• Sourced parts and materials, compared supplier pricing, and managed orders, deliveries, and returns.

• Maintained supplier, stock, job, and operational records while monitoring inventory and reordering needs.

• Provided administrative support, including appointment scheduling, meeting coordination, documentation, correspondence, and reports.

Requirements:

• simPRO & Administration: Current hands-on simPRO experience, including job creation, invoicing, purchase orders, and record management.

• Accounts & Procurement: Strong bookkeeping and administrative skills, with experience in AP/AR, reconciliations, purchasing, supplier coordination, and sourcing parts.

• Industry & Communication: Experience supporting field-service/trades businesses, with strong English communication, organization, attention to detail, and familiarity with Xero or MYOB.