Finance & Admin Manager

ECLOF Philippines Microfinance, Inc.; Quezon City; On-site; PHP 1,200,000 - 2,400,000; Full time

Job summary

ECLOF Philippines Microfinance, Inc. seeks a Finance & Admin Manager to oversee financial management, budgeting, reporting, and administrative operations. This role ensures accurate reporting, strong internal controls, and regulatory compliance across the organization.

The successful candidate will lead budgeting, financial planning, and stakeholder reporting, while mentoring the finance/admin team and coordinating with auditors and funders.

Qualifications

• Bachelor’s degree in Accountancy; CPA required.
• MBA is an advantage.
• At least 10 years of relevant experience, including at least 3 years in a managerial role.
• Experience with ERP systems and computerized financial management systems.

Responsibilities

• Monitor fund availability, cash flow, and financial forecasts to support operational and project requirements.
• Coordinate fund generation and ensure timely financial reporting to funders and stakeholders.
• Ensure compliance with applicable accounting standards, tax regulations, and statutory requirements.
• Lead the annual budgeting and financial planning process.
• Review financial reports and analyze actual performance against budgets and historical data.
• Present financial results and recommendations to management and the Board of Directors to support strategic decisions.
• Develop and strengthen internal controls, financial policies, and procedures.
• Ensure the accuracy and reliability of financial data and compliance with ERP requirements.
• Coordinate with external auditors, legal advisers, banks, government agencies, and funding partners.
• Oversee financial reporting to partners and funders.
• Lead, mentor, and develop department personnel to promote efficiency and performance.
• Oversee asset management, general services, safety, security, and regulatory compliance across offices.
• Ensure efficient finance and accounting support for organizational operations.
• Monitor staff performance and identify professional development needs.

Skills

Financial planning

Strategic thinking

Decision-making

Financial accounting

Managerial accounting

Cost accounting

Analytical thinking

Problem solving

Attention to detail

Leadership

People management

Interpersonal skills

Written communication

Verbal communication

Time management

Education

Bachelor’s degree in Accountancy

CPA

MBA

Tools

ERP systems

Job description

JOB SUMMARY

Under the direction of the Executive Director, the Finance & Admin Manager oversees the organization’s financial management, planning, budgeting, reporting, and administrative operations. Ensures accurate financial reporting, effective resource allocation, strong internal controls, compliance with applicable accounting standards and regulatory requirements, and proper safeguarding of organizational assets.

KEY DUTIES AND RESPONSIBILITIES

1. Fund and Resource Management

• Monitor fund availability, cash flow, and financial forecasts to support operational and project requirements.

• Coordinate fund generation and ensure timely financial reporting to funders and stakeholders.

2. Accounting and Financial Systems

• Ensure compliance with applicable accounting standards, tax regulations, and statutory requirements.

• Evaluate and recommend improvements to financial systems and ERP applications.

3. Financial Planning, Budgeting, and Reporting

• Lead the annual budgeting and financial planning process.

• Review financial reports and analyze actual performance against budgets and historical data.

• Present financial results and recommendations to management and the Board of Directors to support strategic decisions.

4. Risk Management and Internal Controls

• Develop and strengthen internal controls, financial policies, and procedures.

• Ensure the accuracy and reliability of financial data and compliance with ERP requirements.

5. Stakeholder Relations and Team Leadership

• Coordinate with external auditors, legal advisers, banks, government agencies, and funding partners.

• Oversee financial reporting to partners and funders.

• Lead, mentor, and develop department personnel to promote efficiency and performance.

6. Administrative and Personnel Management

• Oversee asset management, general services, safety, security, and regulatory compliance across offices.

• Ensure efficient finance and accounting support for organizational operations.

• Monitor staff performance and identify professional development needs.

• Keep abreast of developments in accounting, finance, and regulatory practices.

7. Other Duties

• Perform other related duties as assigned by the immediate superior.

JOB COMPETENCIES

• Financial planning, strategic thinking, and decision-making

• Financial, managerial, and cost accounting

• Analytical, problem-solving, and attention-to-detail skills

• Leadership, people management, and interpersonal skills

• Effective written and verbal communication

• Time management and ability to work under pressure

JOB QUALIFICATIONS

• Bachelor’s degree in Accountancy; Certified Public Accountant (CPA) required.

• MBA is an advantage.

• At least 10 years of relevant experience, preferably in microfinance or lending, including at least 3 years in a managerial role.

• Experience with ERP systems and computerized financial management systems.