Finance Admin Associate

Smartsourcing; Cebu City; On-site; PHP 279,000 - 446,400; Full time

Benefits offered by this job

Healthcare from Day 1

Free lunch and barista-crafted coffee

5-day Christmas Leave

Gym discounts

Job summary

Smartsourcing is hiring a full-time, onsite Finance Admin Assistant to support real estate financial operations in Cebu City. The role focuses on processing settlements, trust receipting, reconciliations, and compliance reporting.

It demands accuracy, attention to detail, and the ability to handle routine tasks quickly while tackling more complex issues. The position offers involvement in accounts payable, vendor payments, and financial reporting, with exposure to trust legislation and

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• At least 1–2 years of experience in finance, accounting or administrative roles.
• Exposure to trust accounting, settlements, or property management processes is an advantage.
• Relevant accounting or finance certifications are preferred but not required.
• Basic understanding of financial compliance, trust accounting, and regulatory requirements.

Responsibilities

• Prepare and process account sales and settlements.
• Manage sales deposits, trust receipting, and disbursements.
• Perform reconciliations and ensure compliance with trust legislation.
• Process accounts payable and vendor payments.
• Support water billing and settlement-related financial tasks.
• Prepare and send account sales to conveyancers.
• Issue settlement confirmations and statutory invoices.
• Assist in financial and operational reporting.
• Ensure compliance with financial and regulatory requirements.
• Maintain and update financial and property records.
• Assign invoices and track transactions.
• Investigate unpaid invoices and discrepancies.
• Maintain proper documentation and audit trails.
• Identify and resolve financial discrepancies.
• Conduct reconciliations for accounts and transactions.
• Investigate and address payment or billing issues.
• Support resolution of settlement-related concerns.

Skills

Attention to detail

Communication skills

Time management

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Xero

Reapit

Airtable

Microsoft Office

Job description

Precision that protects the practice, one transaction at a time.

Hi! We're Smartsourcing, and we're hiring a full-time, onsite Finance Admin Assistant to keep our finance operations sharp — the kind of quiet precision that keeps a real estate practice compliant, clients trusting, and the books tight.

About the Role

As a Finance Admin Assistant, you'll support real estate financial operations — processing settlements, managing trust receipting and disbursements, running reconciliations, and supporting compliance and reporting. The role suits a detail-driven operator who moves quickly through routine work and steps up on more complex issues without losing accuracy.

Trust Accounting & Settlement Processing

• Prepare and process account sales and settlements
• Manage sales deposits, trust receipting, and disbursements
• Perform reconciliations and ensure compliance with trust legislation
• Process accounts payable and vendor payments
• Support water billing and settlement‑related financial tasks

Compliance, Reporting & Client Support

• Prepare and send account sales to conveyancers
• Issue settlement confirmations and statutory invoices
• Assist in financial and operational reporting
• Ensure compliance with financial and regulatory requirements

Database & Records Management

• Maintain and update financial and property records
• Assign invoices and track transactions
• Investigate unpaid invoices and discrepancies
• Maintain proper documentation and audit trails
• Identify and resolve financial discrepancies
• Conduct reconciliations for accounts and transactions
• Investigate and address payment or billing issues
• Support resolution of settlement‑related concerns

Planning, Coordination & Task Management

• Prioritise daily financial tasks and deadlines
• Coordinate with internal teams and external stakeholders
• Manage multiple responsibilities across a structured workflow
• Support smooth execution of financial operations

Process Improvement & Support

• Identify opportunities to improve financial workflows
• Support updates to procedures and documentation
• Assist in training new team members when needed

Artificial Intelligence (AI) Readiness and Digital Enablement

• Maintain baseline AI literacy and use approved AI tools responsibly, in line with company policies, data privacy, information security, and client confidentiality obligations
• Apply sound judgment by validating outputs and avoiding overreliance, ensuring accuracy and accountability in all work delivered
• Participate in AI readiness trainings and proactively identify opportunities for process improvement through automation and responsible AI integration

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• At least 1‑2 years of experience in finance, accounting, or administrative roles
• Exposure to trust accounting, settlements, or property management processes is an advantage
• Relevant accounting or finance certifications (preferred but not required)
• Basic understanding of financial compliance, trust accounting, and regulatory requirements
• Strong written and verbal communication skills, with the ability to coordinate with stakeholders and respond to financial queries accurately
• Detail‑driven, process‑oriented mindset with the ability to manage multiple priorities

Tools

• Microsoft Office (Excel, Word, Outlook), accounting systems (e.g., Xero, Reapit, Airtable), and property management tools

Why You'll Love Working Here

• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista‑crafted coffee daily (we take our caffeine seriously)
• Subsidised gym membership and sports wellness clubs including hiking and free‑diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give‑back programs and personal development workshops
• And so much more!