Finance Admin

AAPMI2 Acquire Asia Pacific Manila 2, Inc.; Philippines; On-site; PHP 223,000 - 424,000; Full time

Job summary

Acquire Intelligence is an award‑winning, global outsourcer providing contact center and back‑office services for major clients. We seek an Administrative Officer to support day‑to‑day operations across multiple units, ensuring accuracy, confidentiality and timely delivery.

Responsibilities include handling scheduling, travel arrangements, document management, data entry, invoicing support, and liaison with banks, insurers, vendors and regulators.

Qualifications

• Proven experience as an Administrative Officer, Secretary, Executive Assistant, or similar role.
• Strong command of written and spoken English.
• Highly organized, detail-oriented, and self-motivated.
• Comfortable managing multiple tasks across different businesses.
• Able to handle confidential information with discretion and professionalism.
• Proficient in basic office tools (email, spreadsheets, document management systems).
• Reliable, proactive, and capable of working independently with minimal supervision.

Responsibilities

• Handle day‑to‑day administrative tasks across multiple business units
• Book appointments and services (e.g., vehicle servicing, truck maintenance, inspections)
• Coordinate flight bookings, travel arrangements, and related documentation
• Liaise with external service providers, suppliers, and government or regulatory bodies
• Complete and submit forms, applications, and documentation on behalf of the business
• Act as the main point of contact for insurance providers to ensure all company vehicles and assets are properly insured
• Follow up on renewals, documentation, and compliance requirements
• Communicate with banks, utility providers, vendors, and other relevant organizations
• Track progress and ensure timely resolution of administrative requests
• Maintain organized physical and digital filing systems for contracts, licenses, insurance documents, and correspondence
• Ensure documents are up to date, accurately filed, and easily retrievable
• Handle confidential information with strict adherence to data privacy and security standards
• Support Data Collection & Entry
• Collect financial data from invoices, receipts, expense claims, and bank statements
• Accurately enter and code transactions into the finance system
• Maintain organised, up-to-date records and flag any missing or inconsistent data
• Compile income and expense data to prepare the P&L statement
• Reconcile entered data against source documents (invoices, bank/supplier statements)
• Identify and resolve discrepancies; elevate unresolved items
• Maintain clear reconciliation records for audit purposes
• Ensure accuracy and completeness of all data provided to finance
• Assist with invoice filing, expense documentation, and month-end close support
• Provide administrative support to managers and business owners as assigned
• Monitor administrative task deadlines and proactively follow up on outstanding items
• Identify opportunities to streamline and improve administrative processes

Skills

Administrative experience

English proficiency

Organizational skills

Attention to detail

Discretion

Office software

Job description

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

KEY RESPONSIBILITIES

• Administrative & Coordination Support
  • Handle day‑to‑day administrative tasks across multiple business units
  • Book appointments and services (e.g., vehicle servicing, truck maintenance, inspections)
  • Coordinate flight bookings, travel arrangements, and related documentation as required
  • Liaise with external service providers, suppliers, and government or regulatory bodies
  • Complete and submit forms, applications, and documentation on behalf of the business
• Liaising & External Communication
  • Act as the main point of contact for insurance providers to ensure all company vehicles and assets are properly insured
  • Follow up on renewals, documentation, and compliance requirements
  • Communicate with banks, utility providers, vendors, and other relevant organizations
  • Track progress and ensure timely resolution of administrative requests
• Documentation, Filing & Records Management
  • Maintain organized physical and digital filing systems for contracts, licenses, insurance documents, and correspondence
  • Ensure documents are up to date, accurately filed, and easily retrievable
  • Handle confidential information with strict adherence to data privacy and security standards
• Finance & Data Entry
  • Support Data Collection & Entry
  • Collect financial data from invoices, receipts, expense claims, and bank statements
  • Accurately enter and code transactions into the finance system
  • Maintain organised, up-to-date records and flag any missing or inconsistent data
  • Profit & Loss
    • Compile income and expense data to prepare the P&L statement
    • Work out P&L figures on a regular basis (weekly/monthly)
    • Identify and report variances against budget or prior periods
  • Reconciliation
    • Reconcile entered data against source documents (invoices, bank/supplier statements)
    • Identify and resolve discrepancies; elevate unresolved items
    • Maintain clear reconciliation records for audit purposes
  • General Administrative Assistance
    • Ensure accuracy and completeness of all data provided to finance
    • Assist with invoice filing, expense documentation, and month-end close support
    • Provide administrative support to managers and business owners as assigned
    • Monitor administrative task deadlines and proactively follow up on outstanding items
    • Identify opportunities to streamline and improve administrative processes

A BIT ABOUT YOU

• Proven experience as an Administrative Officer, Secretary, Executive Assistant, or similar role
• Strong command of written and spoken English
• Highly organized, detail‑oriented, and self‑motivated
• Comfortable managing multiple tasks across different businesses
• Able to handle confidential information with discretion and professionalism
• Proficient in basic office tools (email, spreadsheets, document management systems)
• Reliable, proactive, and capable of working independently with minimal supervision

WORK ARRANGEMENT

Work From Office (WFO) – role requires on‑site presence due to access to confidential and sensitive information Standard office hours, with flexibility during peak administrative periods

WHAT WE VALUE

We’re proud of our diverse global team, all working in a collaborative environment and aligned with these values: Curious and Clever: Ask smart questions and seek better ways of working Entrepreneurial Energy: Take ownership and solve problems proactively Fast with Intent: Act with urgency while maintaining accuracy Laugh and Learn: Continuously improve and grow together Join the A-Team and experience the A-Life!

Acquire Intelligence is an award‑winning, global business outsourcer with 10,000 staff and over 16-years’ experience in delivering intelligent contact center and back‑office functions for global businesses across many industries including telecommunications, banking and financial services, insurance, media, education and retail. We're an entrepreneurial business that is highly experienced in working with our partners to solve real‑life problems quickly. A genuine partnership approach is at the heart of we do. Our teams are highly proficient in exceeding expectations, especially in situations where in‑house teams may be typically challenged with the business processes of “big business.” We have Class A offices in 14 locations across Australia, the Dominican Republic, the Philippines and the United States, as well as comprehensive Work‑from‑Home environments, where client‑permitted. We're recognized as being Safe, Flexible and Innovative, giving our clients the capability to Outsource with confidence. As a dynamic organization with the ability to take your career to the next level, we're looking for strong candidates with BPO experience to join our growing team. We value our employees highly and, as such, offer excellent career development programs and competitive compensation and benefits packages.

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