Field Coordinator

IAN SMART ENERGY CORP; Quezon City; On-site; PHP 279,000 - 446,000; Full time

Job summary

IAN SMART ENERGY CORP in Quezon City, Metro Manila, seeks a dynamic Field Coordinator to support field operations, coordinate schedules, and ensure seamless office-to-site communication. You will manage logistics, track permits and equipment, prepare reports, and liaise with field teams, contractors, and management to keep projects on time.

Strong organizational skills, attention to detail, and the ability to work independently while collaborating with colleagues are essential.

Qualifications

• Proven experience in administrative or field coordination roles in energy, utilities, or construction.
• Strong organizational and time-management skills with ability to juggle multiple priorities.
• Excellent written and verbal communication in English; Filipino a plus.
• Proficiency with Microsoft Office Suite and basic database familiarity.

Responsibilities

• Coordinate and schedule field operations, site visits, and project timelines.
• Maintain detailed records of field activities and progress.
• Communicate updates between field teams and office management.
• Manage equipment and materials inventory for field operations.
• Prepare and distribute field operation reports.
• Assist with administrative tasks including documentation and data entry.
• Coordinate logistics for field personnel, including transport and accommodation.
• Support resolution of operational issues and escalate to management.
• Maintain systems for tracking permits, licenses, and compliance.
• Liaise with external stakeholders, contractors, and service providers.

Skills

Organizational skills

Time management

English proficiency

MS Office

Independent worker

Communication

Attention to detail

Tools

Microsoft Excel

Database basics

Job description

About the role

IAN SMART ENERGY CORP is seeking a dynamic and organised Field Coordinator to join our team in Quezon City, Metro Manila. This is a full-time position that plays a crucial role in supporting our field operations and ensuring seamless coordination between office and on-site teams. As Field Coordinator, you will be the backbone of our operational efficiency, managing logistics, schedules, and communication to keep our projects running smoothly and on time.

Key responsibilities

• Coordinate and schedule field operations, site visits, and project timelines to ensure optimal resource allocation

• Maintain detailed records of field activities, project progress, and operational data

• Communicate effectively between field teams and office management to relay updates, instructions, and requirements

• Manage equipment and materials inventory, ensuring availability for field operations

• Prepare and distribute reports on field operations, incidents, and project status

• Assist in administrative tasks including documentation, filing, and data entry

• Coordinate logistics for field personnel including transportation, accommodation, and supplies

• Support the resolution of operational issues and elevate matters to management when necessary

• Maintain organized systems for tracking permits, licenses, and compliance documentation

• Liaise with external stakeholders, contractors, and service providers as required

What we're looking for

• Proven experience in administrative or field coordination roles within the energy, utilities, or construction sectors

• Strong organizational and time management skills with the ability to juggle multiple priorities

• Excellent written and verbal communication skills in English; Filipino language proficiency is advantageous

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and basic database management

• Ability to work independently whilst being a collaborative team player

• Attention to detail and commitment to accuracy in record-keeping and reporting

• Flexibility and willingness to adapt to changing priorities and operational needs

• Valid driver's license and willingness to travel occasionally for field support

• The applicant must be able to drive both four-wheeled vehicles and motorcycles and be willing to travel outside Luzon for business purposes.