Facilities & Operations Coordinator

Sodexo On- Site Services Philippines, Inc.; Taguig; On-site; PHP 280,000 - 420,000; Full time

Job summary

Sodexo On-site Services Philippines, Inc. is seeking a motivated Facilities Administrator to support the on-site operations in Metro Manila. The role focuses on supervising service desk and administrative staff, coordinating room reservations, and maintaining key and car park registers.

The successful candidate will assist the Facilities Manager, manage procurement records, process vendor billings, and generate monthly reports for submission to building management.

Responsibilities

• Supervise Service Desk Officers, Mail Room Staff and sub-contractors (catering).
• Facilitate room reservation requests.
• Maintain key assignment register and facilitate requests for key issuance.
• Manage car park register and coordinate with client and building management.
• Maintain procurement inventory of supplies and related records (e.g. consumption).
• Assist the Facilities Manager and act as deputy in his/her absence.
• Function as documents controller of the department.
• Consolidate personnel time sheets and ensure submission to HR on time.
• Process vendor’s monthly billings.
• Consolidate monthly sales report from food vendor and submit to FM.
• Maintain inventory of office/other supplies and facilitate procurement.
• Participate in drills initiated by the client / building administration.
• Perform other functions as deemed necessary by the FM.

Job description

Sodexo On-site Services Philippines, Inc. is seeking a motivated Facilities Administrator to support the on-site operations in Metro Manila. The role focuses on supervising service desk and administrative staff, coordinating room reservations, and maintaining key and car park registers.

The successful candidate will assist the Facilities Manager, manage procurement records, process vendor billings, and generate monthly reports for submission to building management.