Facilities & Admin Lead (PH & JP) — AI-Driven Ops

Keywords Studios Plc; Manila; On-site; PHP 1,800,000 - 3,200,000; Full time

Benefits offered by this job

Great Place to Work certified

Annual Wellness Subsidy

Birthday Leave

Wellbeing Leave

HMO and Life Insurance

Job summary

Keywords Studios Plc in Manila and Bacolod oversees on-the-ground facilities and administration while coordinating with our Japan offices. The Head of Facilities and Administration will enforce local purchasing protocols and safety compliance, and will drive data integrity and AI-driven site operations.

This role requires 6–8+ years in facilities management, excellent English communication, and a proven ability to manage budgets and SLAs across multiple sites.

Qualifications

• 6–8+ years of facilities management experience in the Philippines.
• Experience coordinating with international operations is highly preferred.
• Fluent in English and able to communicate with cross-border teams.

Responsibilities

• Direct PH Office Management for Manila and Bacolod, ensuring a safe, clean, and functional workspace.
• Govern Japan facilities operations to align with SOPs and budgets.
• Enforce local purchasing policies, bid processes, and contract adherence.
• Track and log utilities, maintenance, and asset data for global systems.
• Drive AI-enabled daily administration such as visitor logs and vendor communications.
• Ensure health, safety, and risk management across sites.

Skills

Facilities management

Office administration

Procurement

Vendor management

Data integrity

AI tools

Health & safety

English communication

Education

Bachelor's degree in facilities management or related field

Tools

MS Office

Facility management software

ERP systems

Job description

Keywords Studios Plc in Manila and Bacolod oversees on-the-ground facilities and administration while coordinating with our Japan offices. The Head of Facilities and Administration will enforce local purchasing protocols and safety compliance, and will drive data integrity and AI-driven site operations.

This role requires 6–8+ years in facilities management, excellent English communication, and a proven ability to manage budgets and SLAs across multiple sites.