AI-Driven Global Facilities & Admin Lead — PH & JP

Keywords Studios Plc; Philippines; On-site; PHP 1,500,000 - 2,700,000; Full time

Benefits offered by this job

Great Place to Work certified

Annual Wellness Subsidy

Birthday Leave

Wellbeing Leave

HMO and Life Insurance

Job summary

Keywords Studios Plc seeks a Head of Facilities and Administration to lead day-to-day PH office operations in Manila and Bacolod while guiding regional governance for Japan offices. You will enforce local procurement rules, maintain assets and safety compliance, and drive AI-assisted administration across teams.

The role emphasizes hands-on infrastructure management, vendor SLAs, and budget stewardship, with a strong English-speaking presence and the ability to coordinate global operations.

Qualifications

• 6–8+ years of experience in facilities management, office administration, or localized procurement within the Philippines.
• Experience managing international operations or supporting global teams is highly preferred.
• Hands-on experience managing physical office infrastructure, vendor SLAs, and local budgets.
• Enthusiasm for integrating modern technologies and AI tools into daily office workflows.
• Excellent communication and fluent in English.

Responsibilities

• Direct PH Office Management: Oversee the daily physical workspace, reception, mail, and administrative readiness of our Manila and Bacolod hubs, providing a safe, clean, and highly functional environment.
• Regional Site Governance (Japan): Remotely govern facilities operations for our Japan offices, ensuring local sites align with corporate SOPs and budgetary targets.
• Strict Local Purchasing & Procurement: Serve as the mandatory gatekeeper for all local facilities-related spending. Enforce strict bidding policies, match spend against corporate approval matrices, and eliminate unapproved or off-contract spending by local production teams.
• Data Integrity & Collection: Meticulously track, verify, and log localized utility, maintenance, and asset data to maintain global system integrity.
• AI-First Local Operations: Actively integrate and drive the daily usage of agentic AI tools among administrative and reception staff to automate visitor logs, vendor correspondence, and supply tracking.
• Health, Safety, & Risk Management: Ensure absolute compliance with all local health, safety, and fire regulations. Manage local risk assessments, emergency planning, and vendor compliance.

Skills

Facilities management

Office administration

Procurement

Vendor management

Policy enforcement

English fluency

Job description

Keywords Studios Plc seeks a Head of Facilities and Administration to lead day-to-day PH office operations in Manila and Bacolod while guiding regional governance for Japan offices. You will enforce local procurement rules, maintain assets and safety compliance, and drive AI-assisted administration across teams.

The role emphasizes hands-on infrastructure management, vendor SLAs, and budget stewardship, with a strong English-speaking presence and the ability to coordinate global operations.