Executive- Project Management

Shantha Biologics Private Limited; Hinoba-an; On-site; PHP 600,000 - 900,000; Full time

Job summary

Shantha Biologics Private Limited in the Philippines seeks an Associate Project Manager to support planning and execution of cross-functional projects, ensuring on-time delivery within scope and aligned to business goals.

You'll work closely with multiple teams, report to a senior project manager, manage defined work streams, and grow toward end-to-end ownership of larger initiatives as you gain experience.

Qualifications

• Bachelor's or master's degree in any relevant discipline; Life Sciences, Biotechnology, Pharmacy, or Engineering backgrounds are a plus.
• 2-5 years of experience in project coordination or project management, preferably in biologics, vaccines, biotechnology, or pharmaceutical industry.
• Experience coordinating projects involving multiple internal teams is a plus.

Responsibilities

• Support planning, execution, and tracking of projects from initiation through completion under guidance.
• Maintain project plans, timelines, and trackers; monitor milestones and flag deviations.
• Coordinate cross-functionally with teams and stakeholders to align deliverables and dependencies.
• Plan and conduct cross-functional meetings; capture action items and ensure timely closure.
• Help identify, log, and track project risks and issues; escalate as needed.
• Prepare status reports, meeting notes, and dashboards for reviews and updates.
• Maintain accurate project documentation throughout the lifecycle.
• Coordinate with external partners and vendors on deliverables and timelines.
• Support tracking of key dates and dependencies to keep milestones on schedule.
• Contribute to improving project management processes, templates, and tools.
• Take ownership of smaller work streams or projects end-to-end as experience grows.

Skills

Excel proficiency

PowerPoint proficiency

MS Project

Stakeholder coordination

Meeting planning

Budgeting basics

Risk tracking

Communication skills

Analytical & organizational skills

Education

Bachelor's or Master's degree in Life Sciences, Biotechnology, Pharmacy, or Engineering

Tools

MS Project

Job description

Certification

PMP, CAPM, or PRINCE2 - good to have, not mandatory

About the Role

Shantha Biologics is looking for a motivated Associate Project Manager to support the planning and execution of projects across the organization. This role sits at the intersection of coordination, communication, and execution - working closely with multiple teams to keep projects on time, within scope, and aligned to business goals. Reporting to a senior project manager or department head, you will manage defined work streams and smaller projects independently while building toward end-to-end ownership of larger initiatives over time. This is a strong fit for someone early in their project management career who wants hands‑on, varied project experience.

Key responsibilities:

• Support planning, execution, and tracking of projects from initiation through completion, under the guidance of a senior project manager.
• Maintain project plans, timelines, and trackers; monitor progress against milestones and flag deviations promptly.
• Coordinate cross-functionally with relevant teams and stakeholders to align on deliverables and dependencies.
• Plan and conduct cross-functional meetings; capture action items and follow up with owners to ensure timely closure.
• Help identify, log, and track project risks and issues, escalating as needed to senior project management.
• Prepare status reports, meeting notes, and dashboards for reviews and stakeholder updates.
• Maintain accurate and organized project documentation throughout the project lifecycle.
• Coordinate with external partners and vendors on project-related deliverables and timelines as directed.
• Support tracking of key dates and dependencies to ensure milestones stay on schedule.
• Contribute to improving project management processes, templates, and tools.
• Take ownership of smaller work streams or projects end‑to‑end as experience grows in the role.

Required Qualifications & Experience

• Bachelor's or master's degree in any relevant discipline; Life Sciences, Biotechnology, Pharmacy, or Engineering backgrounds are a plus.
• 2-5 years of experience in project coordination or project management, preferably in the biologics, vaccines, biotechnology, or pharmaceutical industry.
• Experience coordinating projects involving multiple internal teams is a plus.

Required Skills

• Strong working proficiency in MS Excel (trackers, reporting, data analysis) and MS PowerPoint (status decks, stakeholder presentations).
• Working knowledge of project management tools such as MS Project.
• Good stakeholder coordination skills and comfort working across cross‑functional teams.
• Experience planning and running meetings, with strong follow‑through on tracking action items to closure.
• Basic understanding of budgeting, resource planning, and risk tracking practices.
• Strong verbal and written communication skills, with the ability to prepare clear status updates.
• Good analytical and organizational skills, with comfort managing multiple priorities.
• Eagerness to learn and grow into greater project ownership over time.

Good to Have

• PMP, CAPM, or PRINCE2 certification (or active pursuit of one) - good to have, not mandatory.
• Prior internship or work experience in a pharmaceutical or manufacturing environment.
• Exposure to working in cross‑functional or regulated project environments.