Executive Operations & Data Coordinator

OLIVER | The Brandtech Group; Manila; Presencial; PHP 500.000 - 700.000; Jornada completa

Descripción de la vacante

OLIVER | The Brandtech Group in Manila is seeking a proactive Executive Administrator / Operations Manager to join our agency. You will own management information reporting, project data, billing, supplier payments, logistics, and day-to-day resource coordination, working with Studio Leads, Account Management, Finance and Recruitment to keep operations running smoothly and protect project profitability.

This full-time role requires strong English, excellent organisation, and familiarity with

Formación

• Strong organisational and time management skills.
• Proficient in English, both written and spoken.
• Full-time availability is required.
• Experience in accounting/administration within an advertising agency is a plus.

Responsabilidades

• Data & reporting: create mandatory reports with accuracy and version control; maintain monthly time/credit tracking; aggregate data from timesheets and project trackers; build templates, trackers and dashboards; respond to ad-hoc data requests.
• Resource management & recruitment coordination: maintain resource plans and capacity trackers; coordinate recruitment timelines and headcount forecasts; manage onboarding logistics for new hires and contractors; ensure timesheet compliance; ensure contracts are in place.
• Client deliverables uploads: upload completed work to client platforms per naming conventions; coordinate client-specific upload workflows and handover notes.
• Billing & supplier payments: prepare and submit client invoices; track missing POs and obtain billing approval; coordinate supplier payments with Finance.
• Studio mobilisation & logistics: coordinate co-working spaces and bookings; manage visa/travel logistics; book flights/hotels; organise team events and on-site needs.
• Contract & documentation support: prepare contracts and reports; maintain document libraries; liaise with Operations/Finance for payments and audits.

Conocimientos

Data reporting

Resource planning

Billing & payments

Studio logistics

Recruitment coordination

English proficiency

Time management

Herramientas

Microsoft Office

Descripción del empleo

OLIVER | The Brandtech Group in Manila is seeking a proactive Executive Administrator / Operations Manager to join our agency. You will own management information reporting, project data, billing, supplier payments, logistics, and day-to-day resource coordination, working with Studio Leads, Account Management, Finance and Recruitment to keep operations running smoothly and protect project profitability.

This full-time role requires strong English, excellent organisation, and familiarity with