Executive Assistant & Studio Manager (Remote, Sydney Hours, Day Shift)

Art Pharmacy; Metro Manila; Remote; PHP 614,000 - 837,000; Full time

Job summary

Art Pharmacy is seeking an experienced Executive Assistant & Studio Manager to keep the studio running smoothly while supporting the founder directly. The role is full-time and remote, aligned to Sydney business hours (6am–2pm Philippine time) from Monday to Friday.

You will manage the founder's inbox and calendar, coordinate with teams, and handle day-to-day studio administration, ensuring deadlines and meetings stay on track.

Qualifications

• At least 3 years managing a busy office in an employed role.
• Experience supporting a founder, CEO or senior executive.
• Excellent written and spoken English with strong attention to detail.
• Proficient with Google Workspace; Asana and AI tools are a plus.
• A quiet home workspace with reliable internet and backup power.

Responsibilities

• Manage the founder's inbox and calendar, and book meetings and meeting rooms accurately.
• Keep the founder copied in on correspondence and up to date on what is happening.
• Run day-to-day studio admin, documents and follow-ups.
• Coordinate with the Project Coordinator and Marketing Lead to keep projects and deadlines on track.
• Support client, artist and event logistics.

Skills

English proficiency

Google Workspace

Asana

AI tools

Calendar management

Tools

Google Workspace

AI tools

Job description

Executive Assistant & Studio Manager (Remote, Sydney Hours, Day Shift)

Art Pharmacy is a public art consultancy based in Sydney, Australia, creating large-scale artwork for property developments across Sydney and Melbourne. We are a small, close-knit team and we are looking for an experienced Executive Assistant & Studio Manager to keep our studio running smoothly and support our founder directly.

The role

This is a full-time, work-from-home role working Sydney business hours (6am to 2pm Philippine time, Monday to Friday). You will report day-to-day to our Project Coordinator, work with our Marketing Lead, and support our founder.

What you will do

- Manage the founder's inbox and calendar, and book meetings and meeting rooms accurately

- Keep the founder copied in on correspondence and up to date on what is happening

- Run day-to-day studio admin, documents and follow-ups

- Coordinate with the Project Coordinator and Marketing Lead to keep projects and deadlines on track

- Support client, artist and event logistics

What success looks like

- No missed meetings, double bookings or unbooked rooms

- The founder is always copied in and never surprised

- Tasks are followed through without reminders

What you will bring

- At least 3 years managing a busy office in an employed role. We are not looking for freelancers or people running their own business, and this role must be your only job.

- Experience supporting a founder, CEO or senior executive (preferred)

- Excellent written and spoken English and strong attention to detail

- Confidence with Google Workspace; Asana and AI tools are a plus

- A quiet home workspace, reliable internet and a backup power or internet option

PHP 55,000 to 75,000 per month, depending on experience.

References from at least two previous employers, including a manager, will be required before any offer.