Executive Assistant - Real Estate & Yardi Experience Required (Remote)

Outsource Access; Manila; Remote; PHP 335,000 - 558,000; Full time

Benefits offered by this job

HMO coverage

Group Life Insurance

Paid leave credits

Government-mandated benefits

13th Month Pay

Overtime Pay

Night Differential

Job summary

Outsource Access seeks a proactive Real Estate Operations Assistant to manage calendars, coordinate meetings, and handle executive email flows. You will conduct property research, identify property owners in target markets, and maintain CRM records.

The role also supports marketing tasks using Constant Contact and Buildout, plus light bookkeeping and document prep. Ideal candidates bring real estate experience, strong organization, and a tech-savvy mindset, with BYOD readiness and willingness to

Qualifications

• Mandatory prior experience in the real estate industry.
• Excellent multitasking skills and ability to manage multiple administrative, operational, and event coordination responsibilities.
• Tech-savvy with proficiency in Microsoft Office; familiarity with Yardi, Buildout, Constant Contact, or Rethink CRM is preferred.

Responsibilities

• Own the day-to-day operations: manage client calendars, schedule appointments and meetings, and handle email correspondence to keep the executive's day flowing smoothly.
• Conduct property research and mine data to identify property owners in target markets; maintain accurate client and property records in the CRM.
• Support marketing efforts using Constant Contact and Buildout, plus basic social media tasks to maximize property visibility.
• Coordinate virtual and potentially in-person real estate events; provide light bookkeeping and document preparation assistance.

Skills

Property research

CRM data management

Marketing support

Event coordination

Microsoft Office

Yardi

Buildout

Constant Contact

Rethink CRM

Multitasking

Tools

CoStar

Job description

At Outsource Access, we help commercial real estate leaders scale their operations and connect with their target market. We don't just manage calendars and CRMs—we make sure our clients can focus on closing deals and building relationships while the operational backend runs seamlessly.

How You’ll Make a Difference

Owning the Day-to-Day Operations: You will manage the client's calendar, schedule appointments and meetings, and handle email correspondence to ensure the executive's day flows smoothly.

Fueling the Pipeline with Precision: You will conduct property research, mine data to identify property owners within target markets, and maintain accurate client and property records in the CRM.

Amplifying the Brand Presence: You will drive marketing support using platforms like Constant Contact and Buildout, alongside basic social media tasks, to ensure properties get maximum visibility.

Orchestrating Seamless Events & Back-Office Support: You will coordinate virtual and potentially in-person real estate events, while providing secondary basic bookkeeping and document preparation assistance.

Is This You?

The Proactive Real Estate Pro: You have mandatory prior experience in the real estate industry and are highly energetic, comfortable taking initiative without requiring constant supervision.

The Master Organizer: You possess excellent multitasking skills, allowing you to manage multiple administrative, operational, and event coordination responsibilities effectively.

The Curious Problem-Solver: You are adaptable and flexible, capable of navigating commercial real estate listings on CoStar or recommending the best CRM strategies for the industry.

Tech-Savvy: You are proficient in Microsoft Office/Outlook and ideally possess strongly preferred experience with Yardi, alongside familiarity with Buildout, Constant Contact, or Rethink CRM.

Your Home Office: You have a reliable Bring Your Own Device (BYOD) setup and a dedicated workspace ready to support standard US East Coast hours (8am-5pm EST).

Why You’ll Love Being Part of the OAmazing Team

You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:

Your Wellness & Security

Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.

Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net.

Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home.

Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time.

Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that.

Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.

13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.