Executive Assistant Specializing in Finance with Quickbooks (Remote)

Outsource Access, Inc.; Philippines; Remote; PHP 558,000 - 893,000; Full time

Benefits offered by this job

HMO coverage

Group Life Insurance

Paid leave credits

Overtime pay

13th month pay

Job summary

Outsource Access, Inc. is seeking an Executive Assistant specializing in Finance with QuickBooks to streamline executive communications and financial workflows in a remote setting.

You will own high-volume inbox management, invoicing accuracy, and bid administration for government and county RFPs, ensuring on-time, compliant submissions. This role demands meticulous attention under pressure, strong MS Office and QuickBooks skills, and the ability to develop scalable processes that support growth

Qualifications

• Proven ability to manage high-volume, multi-account communications with attention to detail.
• Experience auditing government contracts and invoices; reduces revenue leakage.
• Strong autonomous work ethic with accountability and reliability.
• Advanced QuickBooks and MS Office proficiency; comfortable with cloud tools.

Responsibilities

• Manage executive communications and reclaim inbox organization with rapid-find systems.
• Modernize invoicing and audit projects in QuickBooks to prevent revenue leaks.
• Lead end-to-end administration of 40+ page government/county RFP bids with strict deadlines.
• Create and institutionalize SOPs and operational infrastructure to support growth.

Skills

QuickBooks

Email management

MS Office

AI tools

Tools

Dropbox

ChatGPT

Gemini

Job description

Executive Assistant Specializing in Finance with Quickbooks (Remote)

At Outsource Access, we help growing commercial construction leaders streamline operations and reclaim executive time. We don’t just process paperwork and balance books—we make sure executive communications run smoothly, financial workflows stay airtight, and high-stakes proposals are executed with total precision.

How You’ll Make a Difference

Bringing Order to Communications: Reclaim control over a complex, high-volume multi-account inbox, clearing backlogs and implementing a rapid-find organizational system so leadership never misses an urgent priority.

Protecting the Bottom Line: Modernize and professionalize company invoicing through QuickBooks, auditing projects against outstanding orders and eliminating revenue leaks before they happen.

Winning High-Stakes Contracts: Spearhead the end-to-end administrative execution of 40+ page government and county RFP bids, tracking procurement deadlines and ensuring 100% compliance on every submission.

Building Scalable Systems: Partner directly with leadership and platform consultants to create standard operating procedures, documentation, and operational infrastructure that power long-term company growth.

Requirements

Is This You?

A Strategic, Assertive Thinker: You are confident, forward-thinking, and ready to speak up when you spot a better, more efficient way to get things done.

Meticulous Under Pressure: You possess eagle-eyed attention to detail, capable of dissecting complex legal documents and government contracts without letting a single requirement slip.

Autonomous & Accountable: You operate with ownership and discipline, keeping the administrative machine running seamlessly while leadership is out on job sites or in executive meetings.

Tech-Savvy: You bring intermediate to advanced mastery of QuickBooks, sharp Microsoft Office skills (Excel, Word, Outlook), Dropbox organization expertise, and comfort using AI tools like ChatGPT or Gemini to accelerate your workflow.

Your Home Office: You have a dedicated, quiet remote workspace with a reliable PC/laptop setup and a stable high-speed internet connection capable of supporting full-time EST business hours.

Why You’ll Love Being Part of the OAmazing Team

You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:

Your Wellness & Security

Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.

Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net.

Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home.

Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time.

Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that.

Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.

13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.