HR & Administrative VA (Remote)

Outsource Access, Inc.; Philippines; Remote; PHP 223,000 - 446,000; Full time

Benefits offered by this job

HMO coverage

Group life insurance

Paid leave credits

Government-mandated benefits

Job summary

Outsource Access, Inc. is seeking a detail-oriented HR administrator to join our remote team. You will manage sensitive employee data, coordinate executive support tasks, and ensure governance of documentation and reviews.

You’ll collaborate with department managers, schedule 90-day and annual evaluations, and keep records organized in Google Drive while maintaining compliance across timekeeping and benefits processes.

Qualifications

• Minimum 2–3 years in HR administration, executive support, or operations coordination with confidentiality.
• Excellent English written and spoken communication; comfortable conducting 1-on-1 interviews.
• Thrives in a fast-paced, detail-focused environment; experience in manufacturing/logistics is a plus.
• Proficient with Google Workspace and HR systems; adaptable to HR/payroll platforms.

Responsibilities

• Draft job descriptions, screen candidates, and conduct initial virtual interviews to screen applicants.
• Organize and securely archive employee documentation in Google Drive with a tracking matrix.
• Audit timecards, track PTO balances, and log call-offs for accurate attendance records.
• Own 90-day and annual review schedules and maintain confidential compensation records.

Skills

HR admin

Executive support

Operations coordination

English communication

Google Workspace

HRMS/payroll

Remote work setup

Tools

Google Workspace

HRMS/Payroll

Zoom

Slack

Loom

Job description

This is a remote position.

What We Do

At Outsource Access, we help fast-growing industrial and manufacturing leaders maintain seamless operational control and airtight administrative compliance. We don't just manage daily tasks—we make sure employee data is 100% secure, performance evaluation cycles run on time, and internal operations stay perfectly organized so the leadership team can focus on scaling their business.

How You’ll Make a Difference

• Guarding the Gate: Draft clear job descriptions, screen incoming candidates, and conduct 1st-level virtual video interviews to eliminate applicant bots, verify identities, and bring only top-tier talent to department managers.

• Building Airtight Governance: Securely collect, archive, and organize sensitive employee documentation inside company Google Drive repositories while maintaining a zero-lapse tracking matrix for expiring IDs, certifications, and health/safety records.

• Keeping Time & Operational Integrity: Audit daily timecard punches, track PTO balances, and log call-offs in real time to ensure accurate attendance records and immediate supervisor visibility.

• Driving Performance & Accountability: Own the 90-day and annual review master schedules, proactively pushing supervisors to complete appraisals on time and keeping confidential historical compensation records organized.

Requirements

Is This You?

• An Organizational Maestro: You have 2–3+ years of experience in HR administration, executive support, or operational coordination, with an obsessive eye for detail and a track record of handling sensitive personal data with 100% confidentiality.

• A Proactive Communicator: You possess elite written and spoken English skills, feeling completely comfortable running 1-on-1 video interviews and gently nudging managers to hit evaluation deadlines.

• A Fast-Paced Multi-Tasker: You thrive under dynamic business conditions (bonus points if you have experience in manufacturing, industrial, or logistics sectors) and never let critical administrative details slip through the cracks.

• Tech-Savvy: You have advanced mastery of Google Workspace (Drive architecture, Sheets formulas, Docs, Gmail) and adapt quickly to HRMS/payroll platforms, Zoom, and communication tools like Slack and Loom.

• Your Home Office: You operate from a quiet, distraction-free home office setup equipped with a high-performance computer, dual monitors, high-speed fiber internet (with backup solutions), and a professional headset.

Benefits

Why You’ll Love Being Part of the OAmazing Team

You’re not just taking a job — you're stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we've built for you:

Your Wellness & Security

• Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.
• Security for the "What Ifs": Our Group Life Insurance benefit gives you added protection — because your future (and your family's) deserves a safety net.
• Time to Recharge — Guilt-Free: We support your well‑being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home.
• Support You Can Count On: We take care of all government‑mandated benefits, so everything is handled properly and on time.

Your Financial Rewards

• Performance Incentives: Bring results — and you'll see it rewarded. Simple as that.
• Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.
• 13th Month Pay: A well‑earned bonus to celebrate the results of your year’s effort.