Executive Assistant & Operations Coordinator

Travel, Hike and Eat; Philippines; On-site; PHP 600,000 - 900,000; Full time

Job summary

Travel Hike & Eat (THE) is seeking an Executive Assistant & Operations Coordinator to work directly with the Founder/CEO. You will create leverage around the CEO's time, priorities, communications, projects, travel, vendors, and the growing operating calendar.

This role blends executive-assistant fundamentals with project coordination, organization, judgment, follow-through, research, and operational ownership, enabling THE to scale its travel, experiences, and lifestyle offerings.

Qualifications

• Four+ years in executive-support, operations, or project coordination roles.
• Excellent written and spoken English with professional communication.
• Strong organizational skills and attention to detail.
• Proven project-management discipline and ability to follow through.
• Ability to work independently and prioritize conflicting demands.

Responsibilities

• Help ensure priorities do not fall through the cracks.
• Document decisions and follow-ups.
• Coordinate with vendors and contractors; keep them accountable.
• Ensure meetings produce clear actions.
• Organize travel and event logistics.
• Provide concise information to the CEO for decision-making.
• Increase operational autonomy from the CEO over time.
• Collaborate with Digital Operations, website/marketing agencies, tour operators, vendors, and future team members.

Skills

Executive support

Project coordination

Communication

Organization

Attention to detail

Confidentiality

Independent work

Vendor management

Time management

Stakeholder communication

Job description

About the role

The Executive Assistant & Operations Coordinator will work directly with THE's Founder/CEO and will be responsible for creating leverage around the CEO's time, priorities, communications, projects, travel, vendors, and growing operating calendar. This is not intended to be a traditional clerical assistant or basic virtual-assistant position. THE is looking for someone who can combine strong executive-assistant fundamentals with project coordination, organization, judgment, follow-through, research, and operational ownership.

Key responsibilities

• Help ensure that priorities do not fall through the cracks
• Document decisions and follow-ups
• Keep vendors and contractors accountable
• Ensure meetings produce clear actions
• Organize travel and event logistics
• Provide the CEO with concise information needed to make decisions
• Ensure recurring administrative work increasingly operates without requiring the CEO's direct involvement
• Work closely with THE's Digital Operations/Website Manager, outside website and marketing agencies, tour operators, vendors, assistant organizers, and future employees and contractors

About you

• Approximately four or more years of meaningful executive-assistant, operations, project-coordination, chief-of-staff support, or similar experience
• Exceptional written and spoken English
• Professional communication
• Strong organizational ability
• Project-management discipline
• Excellent follow-through
• Mature judgment
• Confidentiality
• Strong attention to detail
• Comfort working independently
• Ability to prioritize conflicting demands
• Comfort working directly with a founder/CEO
• Ability to learn unfamiliar subjects quickly
• Confidence communicating with senior professionals and vendors

About us

Travel Hike & Eat (THE) is entering an important transition from a founder-led travel and social community into a professionally operated, revenue-generating travel, experiences, and lifestyle business.