EXECUTIVE ASSISTANT III | OSEC-DSWDB-EXA3-3-2018 | COTERMINOUS | OUS-DRMG | DSWD CO

Department of Social Welfare and Development (DSWD); Philippines; On-site; PHP 671,000 - 803,000; Full time

Job summary

Department of Social Welfare and Development (DSWD) invites applications for Executive Assistant III. The role provides legal, technical, and administrative support to the Undersecretary for the Disaster Response Management Group, including document reviews, reports, and inter‑office coordination.

Required: Bachelor's degree; 2 years relevant experience; 8 hours of relevant training; JD preferred. Willing to work long hours, including weekends during disaster operations.

Qualifications

• Education: Bachelor's Degree relevant to the job.
• Training: Eight (8) hours of relevant training
• Experience: Two (2) years of relevant experience
• Eligibility: None required

Responsibilities

• Provides legal advisory and technical support to the Office of the Undersecretary for the Disaster Response Management Group (DRMG) and the Executive Assistant IV.
• Provides legal and technical assistance in monitoring and reviewing procurement activities to ensure compliance with laws and policies.
• Reviews and evaluates the legality, propriety, completeness, and consistency of official documents relating to DRMG programs and operations.
• Conducts comprehensive legal and technical review of memoranda, TORs, procurement documents, and official correspondences.
• Prepares, reviews, and consolidates complex reports, speeches, notices, and briefing papers for executive action.
• Manages flow of legal, technical, and operational information within the Office of the Undersecretary.
• Performs other related duties as assigned.

Skills

Legal research

Procurement review

Report writing

Document review

Analytical skills

Stakeholder coordination

Education

Bachelor's degree

JD degree

Job description

. There have been 0 applications for this position

This job opening has been viewed 254 times

Job Description

EXECUTIVE ASSISTANT III

Item Number: OSEC-DSWDB-EXA3-3-2018

Compensation: SG 20 (PHP 66,052.00)

Place of Assignment: Office of the Undersecretary for Disaster Response Management Group

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City 1126

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education: Bachelor's Degree relevant to the job

Training: Eight (8) hours of relevant training

Experience: Two (2) years of relevant experience

Eligibility: None required

PREFERRED QUALIFICATION STANDARDS

Education: Juris Doctor (J.D.) degree

Training: At least eight (8) hours of relevant training in public administration, government procurement, logistics, supply chain management, budget and finance, or related fields

Experience: At least two (2) years of combined relevant working experience in public administration, procurement, logistics, budget and finance, contract administration, or government administrative operations

Eligibility: RA 1080 (BAR)

Skills

• Legal research, analysis, and interpretation of laws, rules, and regulations.
• Technical review and evaluation of procurement documents, contracts, and official communications.
• Preparation of reports, memoranda, briefing notes, and other executive documents.
• Proficiency in document review, records management, and administrative coordination.
• Strong analytical, organizational, communication, and problem‑solving skills.
• Ability to coordinate with government agencies and stakeholders and manage multiple tasks under tight deadlines.

Additional Competency

• . Excellent written and verbal communication, time management, and organization skills.
• . Demonstrates advanced knowledge and skills in the use of computers and web-based databases and information using MS Office.
• . Great attention to details.
• . Able to work harmoniously, competently and effectively even under pressure.
• . Willing to work long hours, even on weekends and holidays especially during disaster response operations.

JOB DESCRIPTION

Under the direction of the Undersecretary for the Disaster Response Management Group (DRMG) and in coordination with the Executive Assistant IV, provides legal, technical, administrative, and executive support in the implementation, monitoring, and coordination of DRMG programs, projects, and activities, including the review of official documents and preparation of reports and briefings to support effective decision-making and disaster response operations.

Functions and Responsibilities:

1. Provides legal advisory and technical support to the Office of the Undersecretary for the Disaster Response Management Group (DRMG) and the Executive Assistant IV in monitoring, assessing, and coordinating the activities, programs, and operational concerns of the National Resource and Logistics Management Bureau (NRLMB) and the Disaster Response Management Bureau (DRMB), including their respective divisions and sections.

2. Provides legal and technical assistance in monitoring and reviewing procurement activities of the NRLMB and DRMB to ensure compliance with applicable laws, rules, regulations, procurement policies, and established government procedures, in coordination with the concerned offices and responsible personnel.

3. Reviews and evaluates the legality, propriety, completeness, and consistency of official documents relating to DRMG programs, projects, and operations, including memoranda, proposals, terms of reference (TORs), procurement documents, and other official communications, to ensure alignment with applicable laws, regulations, policies, and administrative requirements.

4. Conducts comprehensive legal and technical review of memoranda, proposals, terms of reference, procurement‑related documents, and official correspondences concerning the activities, operations, and programs of the DRMG, ensuring the completeness of supporting documents, accuracy of information, and observance of the principles of complete staff work prior to submission for the consideration or approval of the Undersecretary.

5. Prepares, reviews, and consolidates complex reports, speeches, official correspondences, meeting agendas, minutes or highlights of meetings, briefing notes, talking points, and other executive documents required by the Undersecretary to facilitate informed decision‑making, policy direction, inter‑office coordination, and effective oversight of the DRMG's programs and operations.

6. Manages and facilitates the flow of legal, technical, and operational information within the Office of the Undersecretary, ensuring the timely receipt, evaluation, consolidation, and dissemination of relevant information, issues, and concerns among the NRLMB, DRMB, and other concerned offices to support coordinated action and the prompt resolution of operational matters.

7. Performs other related duties and responsibilities as may be assigned from time to time by the immediate supervisor.

Job Outputs:

• - Complete Staff Work and Executive Documents - Accurate, complete, and timely memoranda, technical reviews, briefing notes, speeches, reports, presentations, and other documents submitted for appropriate executive action.
• - Operational Monitoring Reports - Consolidated status reports on the programs, projects, activities, and deliverables of concerned DRMG offices.
• - Procurement, Logistics, and Resource Monitoring Reports - Updated tracking summaries on procurement milestones, logistics requirements, resource concerns, and related operational dependencies within the assigned scope.
• - Process Improvement Recommendations- Practical recommendations to improve administrative systems, reporting, coordination, and monitoring processes.

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.