Executive Assistant, Culinary (For pooling)

Zohorecruit; Parañaque; On-site; PHP 446,000 - 759,000; Full time

Job summary

Zohorecruit is seeking an Executive Assistant, Culinary to support the Vice President in Manila, NCR. The role involves calendar management, travel arrangements, and handling correspondence, with a focus on accuracy and confidentiality.

Responsibilities include preparing agendas, minutes, and presentations, compiling data, and coordinating with the Culinary Admin team on expenses and office operations. Strong English, computer, and communication skills are essential.

Qualifications

• Conversant with English
• Excellent computer and typing skills
• Flair for numerical and excellent service and communication skills
• Must be able to perform shift duties and work on weekends and public holidays
• With exposure to hotel industry
• College level education (education item)

Responsibilities

• Manage and maintain the VP’s calendar, including scheduling meetings, appointments, and travel.
• Handle all correspondence on behalf of the VP, including emails, memos, and reports.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Compile data and assist with preparing presentations, reports, and briefings.
• Prepare and submit expense reports in accordance with company policies.
• Serve as the primary point of contact
• Draft, proofread, and manage correspondence, reports, and presentations.
• Prepare agendas and materials for meetings, take minutes, and follow up on action items.
• Maintain organized filing systems (digital and physical) for confidential and general documents.
• Coordinate special projects, events, and initiatives as directed by the Vice President.
• Works closely with Administrative Assistant to the Executive Chefs in terms of providing admin support by providing information, answering general inquiries and responding to TMs’ requests, maintaining tracking database, ordering of office supplies and requesting BOH door access requests
• Keeps track and controls expenses incurred by the Culinary Admin department

Skills

English proficiency

Computer skills

Typing skills

Numerical ability

Customer service

Communication skills

Shift work weekends holidays

Education

College level

Job description

Executive Assistant, Culinary (For pooling)

• State/Province NCR
• Country Philippines

Job Description

JOB DESCIPTIONS

• Manage and maintain the VP’s calendar, including scheduling meetings, appointments, and travel.
  
• Handle all correspondence on behalf of the VP, including emails, memos, and reports.
  
• Prepare agendas, take meeting minutes, and follow up on action items.
  
• Compile data and assist with preparing presentations, reports, and briefings.
  
• Prepare and submit expense reports in accordance with company policies.
  
• Serve as the primary point of contact
  
• Draft, proofread, and manage correspondence, reports, and presentations.
  
• Prepare agendas and materials for meetings, take minutes, and follow up on action items.
  
• Maintain organized filing systems (digital and physical) for confidential and general documents.
  
• Coordinate special projects, events, and initiatives as directed by the Vice President.
  
• Works closely with Administrative Assistant to the Executive Chefs in terms of providing admin support by providing information, answering general inquiries and responding to TMs’ requests, maintaining tracking database, ordering of office supplies and requesting BOH door access requests
  
• Keeps track and controls expenses incurred by the Culinary Admin department
  

Requirements

QUALIFICATIONS

• At least College level
  
• With exposure working to hotel
• Conversant with English
  
• Possess a flair for numerical and excellent service and communication skills
  
• Excellent computer and typing skills
  
• Must be able to perform shift duties and work on weekends and public holidays